About Inventory Software
for Restaurants, Bars, Nightclubs
What is Inventory Control? Inventory control is the management of your stock inventory to deter employee theft. There are many ways an employee can steal from you including, pocketing cash after a sale, giving away free product, or even walking out with hidden inventory. Without tight inventory control procedures, it is almost impossible to know if you have theft problem or to catch it before you take a big hit financially. The average bar loses about 20% in retail sales monthly to some type of theft without even knowing it. Why? Because most owners and managers only look at their pour cost and if it looks good, then they assume theft isn't a problem. That is the issue, when looking at pour cost it is based on exactly that cost. So if a bartender pockets the cash on a $4.00 shot of vodka that only cost 10 cents to pour, that 10 cents will not effect that pour cost number so it still looks good. However, in reality $3.90 in retail profit was stolen. Not good. Proper inventory control tracks actual product usage during an inventory period, and that is the only way to determine if you have a theft problem. There are many types of inventory software for bars, restaurants, and nightclubs, so finding the right software for your business needs is important. Along with restaurant and nightclub inventory software, there are many tools to help prevent theft and control inventory.
Restaurant Inventory Software - Restaurants and cafes, which sell a large majority in food products need to take proper care in keeping control of their entire stock, including both food and beverage items. It is essential that establishments selling food setup and maintain a food and beverage inventory procedure to track theft both in the back of the house and front of the house. A lot of restaurant owners neglect back of the house inventory procedures when tracking for theft and only do a simple count for ordering purposes. This can be a big mistake and result in profit walking right out the back door. It is essential that the inventory control software you choose has the capability to track every single thing you sell and allows you to compare actual usage numbers to your POS system. Without tight inventory control in your restaurant, theft is guaranteed.
Bar Inventory Software - Although some bars might sell food like restaurants, the primary source of theft in bars and taverns is definitely going to come from liquor, beer, and wine sells. If you do sell some food, like restaurants you will need to have some type of inventory tracking on your kitchen items, but tracking your bar stock will be the most important part of your stock tracking process. There are many different types of inventory control software available for bars and taverns, and choosing the right one for your establishment really comes down to your specific needs. If you want to take theft prevention serious and track your inventory as accurately as possible, then tracking your products by weighing open bottles and tapped kegs will be the optimal option. Whether you use an inventory software system that uses a scanner, or handheld, or laptop, the process and bar software should be straightforward and easy to use.
Nightclub Inventory Software - Like inventory control for bars, a nightclub will focus primarily on liquor, beer, and wine sells for theft prevention purposes. The main difference a nightclub has is the volume of product kept in their on-hand stock. Because a nightclub will typically have a greater volume in sells over a bar or tavern, it will also have a much larger stock to count and/or weigh when it comes time to take inventory. Because of this larger inventory, a nightclub might choose a different type of inventory system than a neighborhood bar. Typically scanner and handheld types of programs have a higher cost and will usually not benefit an average size bar when comparing the system cost vs. time savings when taking inventory. Nightclubs on the other hand might need to spend more on their inventory control software that helps save them a little extra time when having to count very large stocks.
As you can see there are many different options and things to consider when purchasing the inventory control software for your bar, nightclub, or restaurant. Make sure that you can see a demo of the inventory software before purchasing to make sure it functions exactly how you want it to. If you will be using a system that also includes hardware like a scanner or handheld computer make sure to find out the warrant period on the hardware, what it covers, and what the process is if it breaks and needs replacement. With so many different options on the market it can be an overwhelming experience when it comes to selecting the right inventory control system for your establishment. Take your time and research, research, and research. Stock tracking software and systems can be a large investment for many restaurants, bars, and nightclubs, so choose a setup that can grow with your business as needed.