Create a New Inventory
When you are ready to start a new inventory period (you have completed your last inventory period), you need to create a new inventory file. If this is your very first inventory period (see your first inventory) and start with that help guide. After you complete your first inventory period, you will always create a new inventory from that point on using your last inventory periods file.
Let's create a new inventory file.
To begin a new inventory period, you need to open your previous inventory period's file. This is important, because the ending inventory numbers of your last inventory period are always going to become the starting inventory numbers for your new inventory period.
With your last inventory period's file open, first make sure that it is complete. Confirm that all inventory data from the previous inventory period has been entered and your ending inventory numbers are final. If it's good to go, from the control panel, click the "Create New Inventory" button.
Bar Cop has now created your new inventory file.
You should immediately save the new file with a different name for the new inventory period (if you save as the same name you will override that last inventory period's file data) and then enter the new inventory period dates where prompted.
What took place when creating the new inventory file?
In "Usage Reports", the ending inventory numbers where transferred to the starting inventory column in each category and is now ready for your new ending inventory data.
All of your previously entered inventory numbers, adjustments, and purchases were deleted making the new file ready to enter ending data for your new inventory period.
The inventory process...
Step 1: Open your previous inventory period's file (make sure it is complete).
Step 2: Click "Create New Inventory".
Step 3: When the process is complete, save the file as new name and enter the new inventory period dates.
Step 4: Enter your new ending inventory numbers, adjustments, and purchases when ready.
Step 5: Checkout the usage and profit/loss reports (to compare register sales).
Step 6: Save the file after making any changes, keeping the same file name.
Step 7: Start over with step one to begin the next inventory period.Have a question? Contact us