Master List Setup
When you first start using Bar Cop, you need to setup your product Master Lists (*free product setup is included with paid subscriptions). Master Lists are broken down into 6 main categories: liquor, wine, bottle beer, draft, beer, non-alcohol, and food. *If you do not sell a specific type of product, then you will not use that category. To start, from the control panel, click "Product Setup".
There are two main reasons do this:
1) The order that your products are placed in the master list, is the same order your products will be listed in most of the program: reports, purchases, orders, pricing, etc. It is much easier to read this information alphabetically.
2) The storage areas and inventory locations are setup independently. In these areas you can put your products in the exact order that they are on the shelves. To do this, you use drop-down lists that are populated with the products exactly as they are entered in the master lists. It is much easier to find products in the drop-down lists when they are in alphabetical order (see inventory location setup).
Let's start setting up master lists.
When you first go to "Product Setup", your product category sections will be blank. You can add product rows to each category section as needed (see add and delete rows).
Let's add a product for setup:
For Bar Cop to function correctly, it needs to know basic information about the products you will be selling. Columns you enter information into will be light grey in color. White columns are automatically populated by the software. At the top of each column is the column header ie. "Liquor Products", "Bottle Cost", "Standard Pour", etc. To find out what data to enter into each column, click the column header and an information box will open with a description and example.
Continue from one column to the next entering your product information.
There are two ways you can take inventory in Bar Cop. Weighing your products or by point counting. You might decide to weigh most of your products and point count those that are not sold very often.
Setup is a little different for each.
When weighing products (see weighing products) you need to enter the full bottle weights of those products. You can get the full bottle weights by weighing products in your stockroom. You will also select the density from the drop-down list to match the product type (click the density header for the product match list).
Point Counting Products:
When point counting products (see point counting products) you do not need to enter the full bottle weights of those products. You still need to select the density from the drop-down list (point counted products are 1.0000).
A product that you are weighing will look like the first row and a product that you are point counting will look like the second row.
Repeat the same steps for each product that you are adding into setup. When you are finished setting up your master list, the program will look like this.
Once you have setup your master lists in each main category that you have products in, you need to setup inventory locations in the "Current Inventory" sections (see inventory location setup).Have a question that you can't find an answer to? Contact us