Shift Checks

The shift check feature in Bar Cop allows you to take a before and after inventory of any liquor or wine products at any time during your normal inventory period. Setting up products to shift check is the same process as setting up products in your stockroom and inventory locations (see inventory location setup). To get started with a shift check, from the control panel click "Take Shift Check".

Bar Cop shift check

When you take a shift check, you don't have to setup and inventory all of the product behind the bar. Choose a limited number of products that you want to inventory and select them using the drop-down master product list.

IMPORTANT -Taking a shift check isn't taking a complete inventory, it's monitoring the habits of a bartender or bartenders at any given time. If possible do not let the bartenders know you are doing a shift check at all. If they will know, do not let them know what products you will be tracking.

Best Practice: Select products that are poured the most and more likely to have theft, ie. speed rail products.

Bar Cop taking bartender spot check 2

Take the weights (or point counts) of the products you will be tracking before the start of the shift and enter them into the "Starting Inventory" section where you setup the product names.

Bartender shift check for theft

When the shift is over, take the ending inventory weights (or point counts) of the same products and enter the inventory numbers into the "Ending Inventory" section.

Bartender shift checking

IMPORTANT - If a full bottle of a product that you are tracking is added to the bar location during the shift, you need to go back to the "Starting Inventory" section and add it to the full bottle column.

restaurant shift checks

The last step is entering the register sales for each product. Go to the "Register Sales" section and from your sales report enter the total sales rang in for each product.

bar shift checks

Things to know:

1) It is best practice to select a limited number of products to inventory for a shift check. Products that are used more frequently are better to track. *You can inventory all liquor and wine products if you want to.

2) If a bottle of a product that you are tracking is added to the station during the shift, you need to add it to the full bottle column in the "Starting Inventory" section.