Our bar inventory software is made specifically for small to medium size bars, restaurants, nightclubs, taverns, and hotels. It offers you complete inventory tracking
capabilities for all your liquor, wine, bottle beer, draft beer and kitchen products. Whether you are a small local bar, full
scale restaurant, or nightclub, the bar software makes product usage tracking and theft detection a breeze. You can take
inventory as often as you like - daily, weekly, monthly, or any other chosen inventory period to see how employees are handling your profits.
Implementing the bar inventory software into your restaurant, nightclub, or bar, and having a regular inventory system in place will show you how much of your retail sales are being lost due to straight out theft, over-pouring, drinks being given away for free, etc. The bar software will guide you in ordering the correct amount of product and keeping control of your on-hand inventory levels, allowing you to cash flow your profits more efficiently. The bottom line is - using our bar inventory software in your establishment will streamline your inventory, help put a stop to theft, and keep your profits where they belong. Use the inventory control software with one of our high quality inventory weigh scales to track your inventory accurately and gain an insight to your true retail losses and profit potential.
Your ending inventory is a breeze to enter by weights after weighing your open bottles and tapped kegs, or using the simple point count method instead of weighing. After your inventory numbers are entered, the last step is entering purchases to complete report calculations.
The inventory software application gives you the ability to adjust regular product pricing for happy hour prices. By adjusting your prices on discounted drinks, wine, and beer, the software will calculate very targeted potential retail sales and loss figures.
Whether you take inventory daily, weekly, or monthly, the bar inventory software gives you a detailed report for the calculated inventory period. The report will show you important details of your product pour cost, inventory value, product usage, usage cost, potential retail sales based on usage, and more.
The built-in par setting and suggested order total helps you make accurate orders, keeping stock at the optimal level each inventory period. By ordering the right amount of stock at the end of each inventory period, you avoid tying up needed cash flow in shelved inventory.
The bar inventory software calculates the potential retail sales of your inventory period based on product usage. In the profit and loss section you can enter your actual register sales to calculate your variance amounts and determine how much profit you are really losing to theft.
The inventory software version has a complete kitchen inventory section to help you track any item that isn't beverage related. This can be food, dry goods, t-shirts, cigarettes, non-alcohol canned drinks, or virtually any other item that you sell and want to inventory.
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What is the difference between PRO and BASIC software versions?
The PRO version also includes a kitchen inventory add-on that helps you track the inventory of anything you want that is non-alcohol related - from food to tshirts. The BASIC version is complete inventory control for all of your liquor, wine, bottle beer, and draft beer.
What are the requirements to use the bar inventory software?
No expensive handhelds, scanners, or other complicated devices needed. To operate the inventory software, all you need is a computer (laptop recommended) with Microsoft Excel 2007 or newer (full version) installed. Using on an Apple/Mac device with Excel may have compatibility issues and is not recommended. Not compatible with OpenOffice, Google Docs, etc.
Can I see an example of the software?
Absolutely. You can download and view an example of the program by - clicking here.
What is the bar inventory control software?
The inventory software is for restaurants, bars, nightclubs, taverns, hotels and designed to be a complete liquor, wine, bottle beer, and draft beer inventory control application that tracks your inventory by weighing your open bottles and tapped kegs for a more accurate count. You can take point counts on some products and weigh others at the same time, or weigh all your products. It will completely track your bar inventory and give you reports on your usage, costs, and losses.
How easy is it to setup the inventory software?
Setup time depends on the size of your restaurant, bar, or nightclub stock. The only setup needed to start using the software is to enter basic product information prior to taking your very first inventory. This includes the products you carry, prices, pour sizes, etc. Once this information is entered, it only needs to be altered if you change prices or products.
How do I use the program if my establishment has more than one bar station?
There are two ways to use the program in this case. The first way is to count all your inventory and stock room in one file like an establishment with only one bar station would. So essentially you would be grouping all of your bar stations as one total inventory file. The second way would be two create an individual file for each bar station, essentially you will be treating each bar station like a separate establishment. Doing it this way gives you more insight to what is happening at the different bar stations in terms narrowing down where possible theft might be coming from better. Because each bar station will have its own inventory file, you won't include your stockroom counts in them. Instead you would look at your stockroom as being your supplier that your bar stations purchase from. To do this you simple keep a transfer log from your stockroom to each bar station, and at the end of each inventory period where purchases from your supplier would normally be entered, you will simply enter the transfers from the stockroom as the purchases for each bar station. Your stockroom inventory would just be tracked separately.
What's the difference in weighing open bottles and point counts?
Using a point count for inventory control is an outdated method. Although you can still use this method to count your inventory, the margin of error is very high and an accurate inventory will never be taken. The margin of error of using the point count method (eye-balling) is between 12 and 15 percent. Weighing your open bottles and using calculated tare weights, will bring your inventory to under a 2 percent margin of error. That can be the difference in tracking the loss of 00's in profits each week due to theft, over-pouring, etc.
Do I need a scale to use with the program?
The inventory program is designed to be used with a scale to weigh your open liquor and wine bottles and tapped kegs. The bottle scale needs to weigh in total ounces and the keg scale needs to weigh in pounds. We offer high quality scales that are built for heavy duty inventory use, however the inventory control software can be used with any scales meeting those requirements. Optionally you can enter inventory using point counts.
Does the bar inventory software track by drink recipes?
No, a misconception in inventory control, is that you have to track your liquor by drink recipes. In reality, this is not an accurate way to track inventory and is only used as a selling point by some software companies. Why isn't it an accurate way to track inventory? First, you would have to have every recipe of every drink entered in your inventory software and also your POS system (you can't just pick and choose recipes). If you managed to accomplish that, then secondly you would have to rely on your bartenders to hit the correct drink key, every single time. With 10,000's of drink keys now in your POS, that just isn't going to happen. The reality is most POS systems have a button for each of their liquors and possibly some specialty drinks. You can't track inventory by drink recipes with a POS setup like that, because your bartender doesn't have the capability to ring all drinks up with a designated recipe. The truth is as long as your mixed drinks are cost out correctly (mixed drink sell prices should be calculated using a standard shot size/price for each liquor poured in the drink) and your bartenders charge the correct price (not always hit the correct drink key) then your liquor will always be tracked accurately by comparing your total sales to total product usage.
I have a small stock, do I need inventory control software?
Every bar, restaurant, nightclub, and hotel, no matter the size needs not only inventory software but proper inventory control procedures. It is a documented fact on average lose 20% or more retail profit to shrinkage. Can a establishment of any size afford to lose that much profit?
Can I customize the bar inventory software on my own?
No, sorry the software cannot be customized by the purchaser. The program is locked to ensure that the formulations to make accurate calculations are not corrupted. The design, forumlas, and functionality are also the copyright of Bar Cop and cannot be manipulated. You can however, add a new sheet to the program and formulae your own calculations on that sheet by pulling in any information you need from the program. If there is a feature or customization that you would like, send us an email and tell us about it. If it is something that can be done, we will do it for a customization charge.