Bar Cop is the leading inventory control + theft prevention software application for bars and restaurants since 1998.

Bar software for smarter inventory management.

Neighborhood taverns, restaurants, hotels, and nightclubs from around the world use our bar inventory software to significantly improve how they control alcohol and food. Does counting your inventory take too long, pour costs running high, creating vendor orders is a headache, bartenders stealing? Bar Cop solves these issues with accurate inventory management.

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Bar inventory software for restaurants and bars

The bar inventory management system you'll actually want to keep using.

Fast, accurate, data-driven inventory management software that helps your establishment reach greater profitability. Bar Cop software simplifies the way you do bar inventory, reducing costs and recovering revenue.

Bar Cop Software Accurate Weighing
Accurate inventory

Weigh your bar inventory accurately and fast by automatically transferring weights into Bar Cop with a connected scale & keyboard wedge program.

How to weigh inventory

Bar Cop Software Control Costs
Shelf-to-sheet counts

Create and customize your inventory locations to replicate the exact order your products are shelved, making the inventory process easy and efficient.

Setting up inventory locations

Bar Cop Software Easy Ordering
Perfect vendor orders

Bar Cop calculates dynamic par levels for perfect vendor orders, freeing up cash flow by not ordering or keeping too much on-hand product stocked.

Optimizing order par levels

Bar Cop Software Optimze Pricing
Optimize your prices

Inaccurate pricing leaves money on the table and makes it easier for your bartenders to steal. The simple-to-use pricing tool costs out drinks correctly.

Using the pricing tool

Bar Cop Software Analytical Reports
Actionable insights

Smarter inventory decisions are made with better data. Bar Cop's analytical reports break down the information you need to make the right choices.

Analytical metric reports

Bar Cop Software Analytical Reports
Analize profit & loss

Bar Cop calculates theoretical sales based on actual usage. Compare your register sales and find out how much profit is lost to carelessness and theft.

Variance analysis reports

Bar Cop Software bartender shift checks
Take shift checks

With shift checks, you can inventory and track specific products on any day during your weekly inventory period, keeping your bartenders on their toes.

How to take shift checks

Bar Cop Software export to excel or PDF
Export inventory data

Simplify accounting (or easily upload data to other software) by exporting any inventory or report data to Excel or PDF file with the click of a button.

Exporting to Excel and PDF

Bar Cop Software dashboard
Simple to learn & use

Powered by Excel, Bar Cop is neatly organized and outputs your data into simple spreadsheet grid formats that you are already familiar with using.

Learning the dashboard

Save BIG with Bar Cop inventory software.

Why pay monthly subscription fees that never end to manage your bar inventory? If you ever stop paying, you lose access to all of your data. Bar Cop software helps you reduce costs and profit more - not add another monthly expense to your overhead. That is the Bar Cop difference.
Bar Cop Inventory Management Software

Bar Cop PRO

$499 / Download and use it forever.

● Track liquor, wine, beer, food, anything

● Weigh for true accuracy (or point count)

● Dynamic pars and perfect vendor orders

● Comprehensive analytical metric reports

● Sales and usage data variance analysis

● Pricing tools, shift checks, adjustments

● One year / 7 days a week email support

● And more... all Bar Cop PRO features

Compare Bar Cop Software
Bar Cop Inventory Management Software

Bar Cop LITE

FREE / Download and use it forever.

● Track liquor, wine, beer, food, anything

● Weigh for true accuracy (or point count)

● Dynamic pars and perfect vendor orders

● Limited analytical metric data reports

● No sales or usage data variance analysis

● No price tools, shift checks, adjustments

● No support / Help documentation only

● Get started... try Bar Cop LITE software

Helping restaurants and bars just like yours make more profit since 1998.

Trusted by 1000's of hospitality establishments...
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" We've been using Bar Cop for over 10 years. It has worked flawlessly and does exactly what you would expect it and want it to do... drive revenue and reduce COGS. "

- Mr. Bonbright / Owner, Casa Verde Hotel
" We couldn't be happier with Bar Cop. The software is easy to use and really shortened the time we spend on inventory, plus the support guys have always been fantastic. "

- Ryan / GM, Brickhouse Bar
" We have been using Bar Cop for 2 years and love it! We tried other programs that didn't live up to expectations - Bar Cop is not only user friendly, it gives us the data we need! "

- Kathy / Owner, TJz Bar & Restaurant
" I have tried other software over the years, but all of them have recurring expenses that increase over time. Hands down Bar Cop is the superior inventory manager! Highly recommended.

- Billy / Partner, Kahuna Burger Bar
" We've used Bar Cop for 6 years and we love this system! It's super easy to use, plus reduces staff errors and theft. "

- JoLyn / GM, Outlaw Ray's Grill & Bar
" Within the first month of using Bar Cop our bar sales jumped about 12% after catching some employees that were stealing. If you care about stopping theft, you need this. "

- Jacob / Bar Manager, The Horseshoe
" We have been using Bar Cop at our bar for about 3 years and LOVE it! It has truly saved us more time and money than we could have imagined. We love the accuracy it has brought to tracking inventory. Thanks so much for the great program! Well Done! "

- Ashley / Manager, The Castle Pub

Grow your revenue faster with a better bar inventory management system.

Managing your bar inventory doesn't have to be so challenging. Most issues are caused by inaccurate data. When your data isn't right, bad business decisions are made and theft goes undetected. Most liquor inventory apps lack accuracy and make things worse. Bar Cop is different... super-fast and accurate, while saving you time, money, and your sanity.

Is Bar Cop software really free?

Absolutely, our Bar Cop LITE software is free to get and use forever. Although the free software lacks some of the main features of Bar Cop PRO, it is a great starting point to get your bar inventory and vendor ordering under control. In the future, if you want to get serious about inventory management and theft prevevtion, it's simple to upgrade to Bar Cop PRO.

What is the Bar Cop software?

Bar Cop is inventory management software developed specifically for bars, restaurants, and nightclubs. It gives you complete inventory tracking capabilities for liquor, wine, bottle beer, draft beer, food, and miscellaneous products. Whether you are a small local cafe or full scale restaurant, Bar Cop makes your inventory and ordering process easy.

You can take inventory daily, weekly, monthly, or any other chosen inventory period. You will learn how much profit is really being lost due to theft, over-pouring, and drinks being given away for free.  Bar Cop creates dynamic par levels and orders automatically, ensuring the correct amount of product is always ordered to help manage your cash flow efficiently.

What type of products can I track in Bar Cop?

You can inventory just about anything. Bar Cop is has 6 main inventory categories: liquor, wine, bottle beer, draft beer, food, and miscellaneous. The miscellaneous category can be used to track merchandise you sell like t-shirts, hats, and items like cigarettes. Inventory locations can be setup in each category to inventory your products in the exact order they are arranged on the shelves.

Is Bar Cop a phone app or online application?

Bar Cop is neither. Think of Bar Cop as an Excel application on steroids. Bar Cop downloads to your computer and uses Excel to power its core functionality, so if you have used Excel -  you can learn how to use Bar Cop in about 30 minutes. Inventory can be complicated, but the software you use shouldn't be.

What are the requirements to use Bar Cop software?

No expensive handhelds, scanners, or other complicated devices are necessary. A laptop, large tablet, or any computer with Microsoft Excel 2013 or later installed is all that you need. Bar Cop is optimized for a screen resolution of 1920x1080, however will work on screen resolutions of 1360x768 and higher. No internet connection needed to use Bar Cop (except to access online help documentation). If you want to enter data using voice command then you will need a headset and MS speech recognition (it's free) installed on your computer. If you want to weigh your liquor, wine, and draft beer products, you may need Keyboard Wedge software and a compatible scale - learn more

*Bar Cop is not compatible with the Apple version of Excel. To use Bar Cop on an Apple computer, you will need to install Windows PC Excel 2013 or later and run it on Mac Boot Camp or Parallels.

Is my private business data stored in the cloud?

No, Bar Cop does not store any of your business data in the cloud. When using Bar Cop all of your data is stored directly on your personal computer in Excel files. Although we like cloud technology and think it's great for certain things, we are against storing your personal business data there.

While most inventory apps are using the cloud to store sensitive business data, we do not want to have your data stored on remote servers that can be accessed and taken without your permission in data breaches and especially tax audits.

Is support included with the software?

Yes, Bar Cop PRO comes with 1 year of complete email support to answer any questions or help with any problems that you are having. You can email us inventory files to help fix most user errors. After the first year of support ends, you can optionally get a short term support plan at anytime in the future if needed.

Bar Cop LITE does not come with direct support. However, access to extensive online help documentation is available.

Does Bar Cop charge monthly subscription fees?

Bar Cop is different from the other guys. We don't charge you every month to access the software (you know trap you so that if you ever stop paying those monthly fees - you lose access to all of your inventory data). With Bar Cop, there is only a one-time payment to purchase a software license and then Bar Cop is downloaded right to your computer and can be used forever. We also offer a free version called Bar Cop LITE with limited features.

Is Bar Cop complicated to learn and use?

Not at all. You can learn how to use Bar Cop in about 30 minutes by checking out our in-depth help documentation.

How often can I take my physical inventory?

You can inventory daily, weekly, monthly... as often as you want to. A typical inventory period would be Monday - Sunday, or taking inventory once a week. The built-in shift check feature, let's you take random inventories of select products anytime that you want to during a normal week or longer inventory period. Shift checks help keep bartenders honest because they never know when you might be taking one.

How long will it take me to setup Bar Cop?

If you can export your product data from your POS system into an Excel sheet, you can use Bar Cop's built-in paste feature to insert most of your product information into Bar Cop in just a few minutes. Once your products are setup, you can customize your inventory locations and other sections of Bar Cop to match your establishment in about an hour.

My POS tracks items, why do I need Bar Cop?

There are two types of inventory tracking, basic and theft prevention. Most POS systems have some type of basic inventory tracking built-in. The problem with POS inventory, is that the results are based on what is actually rang into the register. If a bartender rings up a bottle of beer, that bottle is subtracted from the inventory count. If they ring up a shot of liquor, that shot is subtracted from the inventory count.

See the problem? If your employees are stealing, the products they steal are not being rang into the register, so your POS system has no idea that theft is happening. Bar Cop is different, tracking your inventory by what is actually poured or served, not what is being rang into the register. If a bartender serves a shot of liquor and doesn't ring it into the register, your POS system won't track that shot. Bar Cop tracks all used product, rang into a register or not, finding theft so you can end it.