Bar software for smarter inventory management.

We're a team of dedicated people giving bar owners and managers the inventory solutions needed to profit more. Bar Cop started in 1998 and recently celebrated our 20 year milestone helping bars control inventory better... learn more.

Bar Cop is inventory management software developed specifically for bars, restaurants, and nightclubs. It gives you complete inventory tracking capabilities for liquor, wine, bottle beer, draft beer, food, and miscellaneous products. Whether you are a small local cafe or full scale restaurant, Bar Cop makes your inventory and ordering process easy.

You can take inventory daily, weekly, monthly, or any other chosen inventory period. You will learn how much profit is really being lost due to theft, over-pouring, and drinks being given away for free.  Bar Cop creates dynamic par levels and orders automatically, ensuring the correct amount of product is always ordered to help manage your cash flow efficiently.

You can inventory just about anything. Bar Cop is has 6 main inventory categories: liquor, wine, bottle beer, draft beer, food, and miscellaneous. The miscellaneous category can be used to track merchandise you sell like t-shirts, hats, and items like cigarettes. Inventory locations can be setup in each main category to easily keep your stock tracked exactly like it is shelved in your establishment.

Bar Cop is neither. Think of Bar Cop as an Excel application on steroids. Bar Cop downloads to your computer and uses Excel to power its core functionality, so if you have used Excel -  you can learn how to use Bar Cop in about 15 minutes. Inventory can be complicated, but the software you use shouldn't be.

No expensive handhelds, scanners, or other complicated devices are necessary. A laptop, large tablet, or any computer with Microsoft Excel 2013 or later installed is all that you need. No internet connection needed to use Bar Cop (except to access online help documentation). If you want to enter data using voice command then you will need a headset and MS speech recognition (it's free) installed on your computer. If you want to weigh your liquor, wine, and draft beer products, you will need an inventory weigh scale.  *Bar Cop is not compatible with Excel for Apple.

No, Bar Cop does not store any of your business data in the cloud. When using Bar Cop all of your data is stored directly on your personal computer in Excel files. Although we like cloud technology and think it's great for certain things, we are against storing your personal business data there.

While most inventory apps are using the cloud to store sensitive business data, we do not want to have your data stored on remote servers that can be accessed and taken without your permission in data breaches and especially tax audits.

Yes, you will have a dedicated customer success team available 7 days a week to answer any questions or help with any problems that you are having. *Current support plan required.

Bar Cop is different from the other guys. We don't charge you every month to access the software (you know trap you so that if you ever stop paying those monthly fees - you lose access to all of your inventory data). With Bar Cop, there is only a one-time payment to purchase a software license and then Bar Cop is downloaded right onto your computer.

Not at all. You can learn the basics of Bar Cop in about 15 minutes by checking out our in-depth help docs with videos.

You can inventory daily, weekly, monthly... as often as you want to. A typical inventory period would be Monday - Sunday, or taking inventory once a week. The built-in shift check feature, let's you take random inventories of select products anytime that you want to during a normal week or longer inventory period. Shift checks help keep bartenders honest because they never know when you might be taking one.

If you can export your product data from your POS system into an Excel sheet, you can use Bar Cop's built-in paste feature to insert most of your product information into Bar Cop in just a few minutes. Once your products are setup, you can customize your inventory locations and other sections of Bar Cop to match your establishment in about an hour.

There are two types of inventory tracking, basic and theft prevention. Most POS systems have some type of basic inventory tracking built-in. The problem with POS inventory, is that the results are based on what is actually rang into the register. If a bartender rings up a bottle of beer, that bottle is subtracted from the inventory count. If they ring up a shot of liquor, that shot is subtracted from the inventory count.

See the problem? If your employees are stealing, the products they steal are not being rang into the register, so your POS system has no idea that theft is happening. Bar Cop is different, tracking your inventory by what is actually poured or served, not what is being rang into the register. If a bartender serves a shot of liquor and doesn't ring it into the register, your POS system won't track that shot. Bar Cop not only tracks that stolen shot, it finds theft so you can end it.