Control · Inventory

Track every bottle, pour, and dollar on the shelf.

Count fast with visual fill sliders, catch variance and theft, order to par, and free the cash trapped in over-stocked product. The inventory program operators have trusted since 2004.

Try the Live Demo   → No Signup. Full Access. Starts Fresh Every Time.
Take Inventory

Count fast. Count right.

Bar Cop Take Inventory

Tap the fill slider to the tenth of a bottle or keg, and count bottle beer by case and the loose. Bar Cop keeps the list in your shelf order, so you walk the wall once and never guess tenths or jump around. Mark something out of stock, drop a note, and keep moving. Inventory on any device.

Spot Check

Catch theft between counts.

Bar Cop Spot Check

Count a station before and after a shift, drop in the pours sold off the register, and Bar Cop flags anything over your variance line while the shift is still fresh. Import the POS report to fill it in or key it by hand. This is how you catch a heavy pour or a walking bottle before it turns into a habit.

Order Sheet

Order to par, hit every minimum.

Bar Cop Order to Par

Your count and your pars build the order for you, grouped by vendor with the total running as you go. Bar Cop suggests the quantity off on-hand versus par, warns you when you are under a vendor minimum, and sends it straight from the screen.

Receive Delivery

Check every delivery against the invoice.

Bar Cop Receive Delivery

Match what showed up against what you ordered, line by line. Bar Cop catches price creep and short counts the second you receive, runs the delivery total as you go, and holds any vendor credit on a list until the money actually comes back. The invoice does not get to lie to you.

Variance Report

See exactly where the shrink is.

Bar Cop Variance Report

See theoretical usage against your actual POS sales, by category, with a trend line behind it. Drop in a POS file when you want it down to the product. You see where the shrink is, and what it is costing you, before you go looking for it.

Dynamic Pars

Free the cash trapped in over-par stock.

Bar Cop Dynamic Pars

Bar Cop reads your real weekly usage and suggests a par for every product, then shows the cash you free on each one you bring down. It also flags the few you should raise before you 86 something on a Friday night. Update it or keep it, one tap, and stop parking money on the shelf.

Week in Review

Your whole inventory week, in one read.

Bar Cop Inventory Week in Review

Every count, delivery, order, and spot check you logged, the close steps you finished, and what the week turned up: usage, below par, shrink, and the dead stock still tying up cash. The whole inventory week on one page, so nothing slips between closes.

Everything In Inventory

One section. The whole count.

From the weekly close to the deep reports, every inventory tool in one place.

Inventory
How does inventory work in Bar Cop?
Bar Cop walks you through a full bar inventory one location at a time. You count with a visual fill slider, receive deliveries against the invoice, order to par, and it checks your usage against your POS sales. Every number ties into your pour cost, your variance, and the weekly close, so a count is never just a count.
Do I count liquor by weight or by the bottle?
By the bottle and the keg, using a fill slider you tap to the tenth of a unit. No scale, no tenths math in your head. Bottle beer counts by the case and the loose bottles, the way you actually buy and store it.
How does Bar Cop catch shrink and theft?
The Variance Report compares your theoretical usage to your actual POS sales by category, so overpouring and missing product show up as a number. Between counts, Spot Checks catch a heavy pour or a walking bottle on a single station while the shift is still fresh, before a bad habit turns into real money.
How long does taking inventory take?
Most bars count a full bar in well under an hour once their shelf order and product list are set, and it gets faster every week. You walk the wall once in your own order instead of hunting around and guessing tenths.
How does Bar Cop calculate pour cost?
You enter each product's cost and pour size once, and Bar Cop works out the cost per pour and your pour cost percentage against what you actually sold. When a vendor price rises or a pour drifts, your pour cost moves with it, so the number on the screen is always your real cost.
Count
What is Close the Week?
Close the Week is the guided weekly inventory close. Bar Cop walks you through the count, deliveries, orders, and variance flags in order, so your inventory week gets done in one pass and nothing important gets skipped.
What is Take Inventory?
Take Inventory is the counting screen. Tap a fill slider to the tenth of a bottle or keg, count bottle beer by the case and the loose, and Bar Cop keeps the list in your shelf order so you count the wall once. Mark something out of stock and keep moving.
What is Count History?
Count History saves every inventory count so you can compare week to week, catch a count that reads off, and see your on-hand trend over time instead of relying on one snapshot.
What is a Spot Check?
A Spot Check is a quick pre and post shift count on one station. Drop in the pours sold off the register and Bar Cop flags anything over your variance line right away, so you catch a heavy pour or a walking bottle mid-week instead of at the next full count.
Logs
What is the Transfer Log?
The Transfer Log moves product between your locations, like main bar to back bar, so each location's on-hand stays accurate without changing your total inventory value.
What is the Adjustment Log?
The Adjustment Log records spills, comps, breakage, and write-offs, so a short count reads as real waste that you can see, not theft you go chasing for no reason.
What is the Empties Log?
The Empties Log tracks your empty kegs, bottles, and cans and what happens to each one, recycle, return for deposit, or trash, so your keg and bottle deposits get redeemed instead of quietly lost.
Orders & Deliveries
What is Receive Delivery?
Receive Delivery matches what showed up against what you ordered, line by line. Bar Cop catches price creep and short counts the second you receive, runs the delivery total as you go, and holds any vendor credit on a list until the money actually comes back.
What is Delivery History?
Delivery History is the record of every delivery and every price change, so you can see exactly when a vendor raised you and how your costs have moved over time.
What is the Order Sheet?
The Order Sheet builds your order from your count and your pars, grouped by vendor, with quantities suggested off on-hand versus par. It warns you when an order is under the vendor minimum or short of free delivery, and sends straight from the screen.
What is Order History?
Order History keeps every order you have placed and its status, so you always know what is on the way and what a vendor still owes you.
What are Dynamic Pars?
Dynamic Pars reads your real weekly usage and suggests a right-sized par for every product, then shows the cash you free on each one you bring down. It also flags the few you should raise before you 86 something on a busy night.
Reports
What is the Usage Report?
The Usage Report shows what you actually poured, period over period, so you see which products move, which are sitting, and how usage is trending.
What is the Variance Report?
The Variance Report compares your theoretical usage to your actual POS sales by category, with a trend line behind it. Set your own variance standard by category, and drop in a POS file when you want it down to the product.
What is the Stock Report?
The Stock Report shows your on-hand inventory value by category and location, ranks your products by value, and flags the dead stock that has not moved, so you see exactly where your cash is sitting on the shelf.
Setup
What is List Vendors?
List Vendors holds your vendors with their reps, payment terms, order minimums, and delivery days, so ordering and receiving always know who you buy from and on what terms.
What is Add Products?
Add Products is where you build your product list across six categories, with cost and pour size, so Bar Cop can calculate your pour cost and value your inventory automatically.
What is Set Locations?
Set Locations defines your storage areas and the shelf order you count in, so Take Inventory follows your real walk around the bar instead of a random list.
What are Prep Batches?
Prep Batches recipe-cost your house-made items like syrups, mixes, and sauces, so the cost of a batch flows into the drinks and plates that use it and your recipe costs stay honest.
Run Your Inventory

Test it on a real bar first.

Try the Live Demo   → No Signup. Full Access. Starts Fresh Every Time.