Bar software inventory management system

Adios madness... hello inventory happy place.

Bar Cop tracks every drop of alcohol in your establishment, helping you recover revenue while stopping losses from theft and waste. Cut inventory time down, simplify ordering, make more profit, and leave inventory madness behind for good.

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Every feature in Bar Cop:

Take inventory accurate and fast.

Weigh your liquor and wine bottles about every 2 seconds with an integrated USB inventory scale for the fastest and most accurate inventory possible.

Don't want to use a USB scale? You can still use a regular scale and enter weights using free voice command or manually typing (optionally point count products).

Can I use my own scale to weigh?

Probably, as most scales will work. Let us know what scale you want to use and we'll let you know if it should work... contact us.

What is free voice command?

Voice command is entering data by talking using Microsoft's free speech recognition software and a headset... learn more.

Manage your inventory efficiently.

Create inventory locations in Bar Cop to replicate your own establishment, making the process a seamless transition from one inventory area to the next.

Arrange your products at each inventory location to match the exact order that your products are located on shelves, speed wells, and storage areas.

What is an inventory location?

An inventory location is an area that product is kept - a main bar, stockroom, walk-in, etc. You can also separate a bar area into different locations like - well 1, well 2, etc.

How many locations can I have?

Each main product category can have up to 7 locations. Locations function independently from one another, so each one can be setup with any product and in any order.

Optimize your inventory data.

Enter purchases received and compare costs from one order to the next, so you can quickly adjust pricing as needed to keep an accurate profit margin.

Make adjustments in Bar Cop for happy hour pricing, discounted drinks, product spillage, and anything else so sales metrics are calculated accurately.

What are purchases received?

A received purchase is any product that was ordered and added to your inventory during a specific inventory period.

Why do I need to make adjustments?

Adjustments change the calculated theoretical sales. For example: If 2 products are spilled, you would adjust the spills so that usage is not included in the final theoretical sales data.

Never lose your profits to employee theft again.

Bar Cop's theft prevention features help you quickly find product losses caused by employees stealing and carelessness. Keep profits out of your employee's pockets and going into the register where they belong.

Catch profit and revenue loss quickly.

Bar Cop calculates and reports your theoretical sales, or what should have been rang into the register based on the actual product usage.

Compare your register sales to the theoretical sales and find out your true retail sales variance, showing profit losses from theft and carelessness.

How are theoretical sales calculated?

Theoretical sales are your expected retail sales based on total product usage from the start of an inventory period until the end (this takes into account all product usage from theft, over-pouring, give-aways, etc.)

Why do theoretical sales matter?

Without having theoretical sales to compare against your register sales, you would never know how much profit you are really losing to theft and carelessness.

Analyze individual product profit losses.

When you want to dig deeper, compare individual product sales to the calculated theoretical sales for a more in-depth sales variance (profit loss) analysis.

Bar Cop also helps you compare what your register ring total variances are for each product by entering in that data and seeing the difference from usage.

What are sales and usage variances?

Sales and usage variances are two ways you can compare your register rings by actual usage on the product level. Run a POS sales or usage report and copy that data into Bar Cop to see true profit losses.

How does variance data help me?

Variance amounts and percentages are your retail sales loss to theft and carelessness. Without learning your variances, employees can be stealing and you would never know.

Shift checks keep bartenders honest.

With shift checks, you can take a surprise inventory of specific products before and after a shift to catch theft, over or under-pouring, free drink give-aways.

Shift checks are the total calculated usage of selected products in any product category during a complete shift compared to ending register sales.

How often can I shift check?

You can take shift checks as often as you need to. A shift check can also be longer than one shift and be for a full day if wanted.

What products can I shift check?

You can shift check any product in a main category and even shift check products in different categories at the same time.

Placing vendor orders only takes a few minutes.

Bar Cop creates perfect orders by calculating dynamic par levels from averaged historical product usage, ensuring that you never order too much or too little stock. We keep your inventory cash flow... flowing.

Take the guesswork out of ordering.

Manage your vendor orders in one location to simplify the process and ensure that you are ordering the right amount of stock every time.

Quickly adjust any product's par level when you need to order more than a normal ordering period for specific events or sales specials.

Why should I use order management?

Bar Cop takes the guesswork out of ordering by calculating each product's average usage based on historical data ensuring that you always order the right amount.

What if I need to adjust a product order?

You can adjust any product's calculated par level by adding or subtracting to it. This is helpful when you are running a product special and know you will be using more product than usual for a brief amount of time.

Always have perfect order par levels.

Bar Cop automatically calculates dynamic par levels based on historical usage at the end of each inventory, ensuring you always order the right amount of product.

With the built-in par multiplier you can quickly adjust par levels to compensate for slower or busy times of the year, improving your inventory cash flow.

What are dynamic par levels?

Dynamic par levels change from one inventory period to the next, always adjusting based on current product usage data so calculated orders are always optimized.

How does the par multiplier work?

The par multiplier is your safety net. For example: If you set a liquor par multiplier of 2.5, the calculated par level would be 2 1/2 times the current average usage. For slower times of year, you can make the multipler smaller to keep less stock on-hand. Each category can have a different par multiplier.

Perfect orders created in seconds.

Because orders are automatically created each inventory with dynamic pars, placing your vendor orders only takes a couple of minutes to complete.

Quickly filter product orders by vendor, then create the order in PDF to email directly to vendors or faxed orders can be printed in a couple of clicks.

How are product orders created?

When an order is calculated it takes the current par level and subtracts the on-hand inventory giving an exact order amount. Order total is estimated based on current average cost times the product ordered.

What is the order process with vendors?

It's simple! Filter products by vendor and then either create a PDF to email or print the order to fax. It takes seconds and your done.

Better inventory decisions come from better data.

Bar Cop's analytical reports break down product usage through each inventory period cycle so you always know what's going on and give you actionable insights that help your bar become more profitable.

Analytical data that changes the game.

Bar Cop systematically breaks down product usage into organized analytical reports, giving you the data needed to make more focused business decisions.

Know exact inventory costs and retail values, learn what products are trending and which ones are hurting cash flow, track historical usage, and more.

Why is analytical data important?

Analytical data keeps you in the immediate know, so you can make smarter inventory, ordering, pricing, and sales decisions.

How do I use the analytical data?

When you know what products are at the start of a trend or slowdown, you can quickly adjust pricing to maximize profit and minimize losses. Analytical data gives you actionable insights for better revenue growth.

Everything else...

The built-in pricing tools help you maintain perfect cost percentages and profit margins.

Add product data from other sources (text and CSV files, Excel, etc.) with one click.

Create save files to keep historical records after each inventory period for reference.

Share saved inventory files with other locations in multi-establishment setups.

Print any inventory data to create paper reports as needed in just a few clicks.

Hands-free data entry by voice command using MS free speech recognition tool.

Take physical inventory counts daily, weekly, bi-weekly, monthly... as often as you want.

Track your liquor, wine, bottle beer, draught beer, non-alcohol, food... inventory anything.

Weigh liquor, wine, and draft beer kegs for accurate data (or optionally point count).

Recover revenue and profit loss, cut your inventory time down, and reduce labor costs.

Free product setup* to get you going and taking inventories as quickly as possible.

Dedicated support and data analytics team available to help you seven days a week.

Get started now.

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