Software Documentation

Bar Cop Help Docs

Everything you need to install, set up, and run the Bar Cop inventory software. Find your answer here before reaching out.

About the Software

Bar Cop's bar inventory software is used by thousands of bars and restaurants worldwide. Track alcohol, wine, beer, and food -- stop employee theft, recover revenue losses, and simplify your ordering process all in one place.

→ Inventory liquor, wine, beer, food -- track anything

→ Take inventory daily, weekly, or monthly

→ Place perfect vendor orders in minutes

→ Manage inventory easier, faster, smarter

System requirement: Requires a PC with Microsoft Office 365 installed. Not compatible with the Mac version of Excel. Apple users need Windows Excel running on Bootcamp or Parallels.

All Help Documents

Changing folder icon

Changing folder icon When you drag the Bar Cop main folder out of the zip folder for the first time, should see the...

Selecting product categories

Product categories Bar Cop has six categories that you can track products in: liquor, wine, bottle beer, draft beer...

Installing Bar Software

Installing Bar Software The bar software is built in Excel (you can only use it on a computer with a full PC versio...

Point Counting Inventory

How to point count inventory With Bar Cop, you can point count your open liquor and wine bottles, tapped kegs, and ...

Weighing Inventory

How to weigh inventory With Bar Cop, you can weigh your open liquor, wine, and tapped kegs for the most accurate in...

Creating a New Inventory

Create a new inventory file When you are ready to start a new inventory period, you need to create a new inventory ...

Inventory Locations Setup

Setting up inventory locations Bar Cop makes it easy for you to setup your inventory locations, allowing you to lis...

Adding and deleting products

How to add new products At times, you may need to add new products or remove old products from your inventory. Prod...

Adding and Deleting Rows

Add and delete product rows You will need to add product rows when you first setup Bar Cop and in the future when y...

How to enter your data Bar Cop is setup so you can enter data in a number of different ways, making it easy to find...

Using Voice Command

Voice command data entry Using voice command to enter data into Bar Cop by talking is easy. You only need two thing...

Exporting inventory data

Exporting to Excel and PDF Bar Cop makes it easy for you to export any of your inventory and report data into Excel...

Copy and Paste Data

How to copy and paste data Bar Cop makes it simple for you to copy and paste data both inside the software and also...

Changing Screen Size

Adjust for screen resolution Bar Cop comes set standard to fit the screen of a 15" or larger laptop and is optimiz...

How to print section pages Bar Cop makes it easy for you to quickly print out any section page that you want within...

Saving Inventory Files

Saving your inventory files To keep historical data of each past inventory (keep a saved file), you must save each ...

Creating Orders

How to create vendor orders At the end of each inventory period, Bar Cop recalculates your dynamic par levels based...

Vendor Order Setup

Optimizing order par levels Bar Cop will automatically calculate perfect par levels based on historical average usa...

How to take shift checks Shift checks allow you to take a before and after inventory of any product at any time dur...

Variance Analysis Reports

Variance analysis reports Variance analysis reports help you compare your actual register sales against the calcula...

Analytical Metric Reports

Analytical metric reports Analytical metric reports show you exact product usage and flow in your establishment at ...

Entering Adjustments

Entering sales adjustments Bar Cop takes your product usage and compares it to your sell prices to calculate theore...

Entering Purchases

Entering received purchases When you make product purchases and receive that product into your stock during an inve...

Entering Inventory

Entering your first inventory At this point you should have your products completely setup and your inventory locat...

Using the pricing tool The pricing tool helps you cost out drink mixes, food plates, and product size variations (i...

Price Calculator

Using the price calculator When you start using Bar Cop, you will setup your products and enter your current price ...

Inventory Product Reports

Inventory product reports Inventory product reports pull data from your product setup information and then outputs ...

Setting up inventory products When you first start using Bar Cop, you need to setup your products. Products are bro...

Learning the dashboard After launching Bar Cop, you will always land at the dashboard first. From the dashboard you...