Bar Cop is the leading inventory control + theft prevention software application for bars and restaurants everywhere.

Creating vendor orders

At the end of each inventory period, Bar Cop recalculates your dynamic par levels based on product usage. The par levels are then used to automatically calculate vendor orders for you. To create an order for a vendor, from the main menu click "Ordering", select the product category, and then click "Create Orders". NOTE: At this point you should already have your par multiplier set and and par adjustments made in order setup.

Bar Cop vendor orders 1

In create orders, you can see your complete product list and a breakdown of order quantities to bring your stock back up to the calculated order par levels with estimated pricing (based on the product cost entered in product setup).

If you do not see your establishment name, click "setup" and enter it on the dashboard where prompted. To enter the order date, click the cell next to "Order Date:" and type it in.

Once your establishment name and order date are entered, it's time to create your vendor orders. To do this, you will filter your product list by vendor name.

Filtering by vendors is easy.

To start, click the drop-down arrow on the right side of the "Filter Products By Vendor" header. In the drop down box, you will see all of your vendor names checked.

Bar Cop ordering with vendors 3

Next, uncheckĀ "Select All" and recheck the vendor name that you want to create an order for and click "OK".

Bar Cop vendor ordering 4

That vendor order is now ready.

You can download the order to your computer in PDF format to easily email to your vendor or you can highlight the order and print for orders that need to be faxed (see printing inventory data).

Bar Cop vendors 5

Things to know:

1) Vendor orders are created by comparing each product's ending inventory to the current par level for that product shown in order setup. If you need to change the quantity of a product to order, return to order setup add or subtract product in the "+/-" column until you have the desired quantity to order.

2) When you save an order to your computer in PDF format, the vendor name column is not shown in the final PDF file. Only the columns from liquor products through an estimated cost will be listed. If you need to print an order, highlight starting from the left of the product name column.

Have any questions? Contact us.