Entering purchases

When you make product purchases and receive that product into your stock during an inventory period, those purchases have to be entered into your current inventory file. Bar Cop needs to know how much product you added into your inventory between the starting and ending inventory, so it can calculate usage correctly.

Entering purchases is easy, let's learn how to do it.

If you are taking inventory once a week, you can enter purchases into your current inventory file on any day after you receive the product into your stock or you can wait until the end of the inventory period.  If you are taking inventory daily, then you would enter purchases into the inventory file on the day that you receive them.

To enter purchases, open up your current inventory period file and click "Enter Purchases". Then select the main category that you want to enter purchases into.

Bar Cop entering purchases 1

Enter all product purchases that you receive into your stock during an inventory period into the "Current Purchases" column. Purchases can be entered directly into each product cell by clicking on the cell and typing (or voice command).

Bar Cop entering purchases 1

Or you can click the notepad icon, select the products from the drop-down list and quickly enter purchases this way.

Bar Cop entering purchases 1

Liquor - Enter the number of bottles that you received

Wine - Enter the number of bottles that you received

Bottle Beer - Enter the number of cases that you received

Draft Beer - Enter the number of kegs that you received

Non-Alcohol - Enter the number of bins that you received

Food - Enter the number of bins that you received

When you are finished entering purchases, save the file.

Each time you create a new inventory file, your previous purchase history is recorded. Purchase history keeps track of your past six purchase entries and then averages them out, giving you a great insight to purchase trends.

Things to know:

1) Only enter purchases that are added into your stock during an inventory period. For example: If you make an order on Thursday, but do not receive that order until the following week, those purchases will be entered in the next week's inventory period not the week they were ordered.

Have any questions? Comment below or contact us.

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