The Back Office

Bar and Restaurant back office management software.

Your POS runs the front and rings the sales. Bar Cop helps run the back office: everything behind the register that decides whether those sales made you any money with inventory management as the foundation.

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What It Means

What the back office covers.

The register is the easy part. It rings a sale and hands back change. The hard part is everything behind it: the pour cost on the drink, the labor on the shift, the vendor who crept your price up, the cash that has to reconcile at close, and the P&L that foots at month-end. That is the back office, and here it is on one login.

01InventoryCounts, ordering, deliveries, vendor prices 02The WeekWeekly sales, cost and labor reporting 03Run AuditFour audits that score and price the gaps 04The FloorScheduling, hours, tips, the cash drawer 05MenusMenu costing, pricing, menu engineering 06EventsBookings, calendar, deposits, catering 07BooksYour books, break-even, cash forecasting
It Is Not Your POS

Bar Cop is not a point of sale.

Bar Cop is not a point of sale and does not try to be. Your POS keeps ringing the sales. Bar Cop sits behind it and works the numbers it throws off, reading the sales report your POS already exports. No integration to buy, and no POS you are locked out of.

It Is Not Your Accountant

It does what your accountant doesn't.

Accounting software keeps your ledger and files your taxes. Bar Cop runs the operating work in between: counting stock, finding what is costing you, pricing the menu, watching labor. Then it hands your bookkeeper a clean P&L, so they chase fewer numbers and cost you less.

It Is Not Five Apps

One place, not a stack of logins.

The usual setup is an app for inventory, another for scheduling, another for events, and a spreadsheet for the rest. Every one a separate bill and login, none sharing a number. Bar Cop is all of it on one login, so the count you take on Monday is what works out your pour cost, what fills the cost line on your P&L, and what tells you how much cash is sitting on your shelves.

One price. The whole back office is one price a month per location, team included, against a separate bill for every app you would otherwise stack on the POS. Only use what your bar needs.
Run Your Back Office

Run your back office.

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Straight Answers

Questions about the back office.

What a back office is, what it is not, and where it fits with what you already run.

What is restaurant back office software?
It is the software that handles everything behind the register: what your stock costs, what your labor costs, what your menu earns, and what the week actually made. Your POS rings the sales at the front. Back office software works out whether those sales made you any money.
What does a back office include?
In Bar Cop it is seven parts on one login: inventory and ordering, your weekly sales and cost reporting, four on-demand audits, scheduling and cash control, menu costing and pricing, event bookings, and your books. They all read the same numbers, so nothing is entered twice.
Who is back office software for?
Independent bars, restaurants and pubs, and the owners, general managers and bar managers who run them. It is built for the person who counts the stock and watches the money, not for a chain with a back office team already doing it.
Does back office software replace my POS?
No, and Bar Cop does not try to. Your POS keeps running the floor and ringing the sales. Bar Cop sits behind it and works the numbers it throws off, reading the sales report your POS already exports. There is no integration to buy and no POS you are locked out of.
Is back office software an accounting system?
No. Accounting software keeps your ledger and files your taxes. Bar Cop does the operating work in between: counting the stock, finding what is costing you, pricing the menu and watching the labor. Then it hands your bookkeeper a clean file so they have fewer numbers to chase.
Do I need all of it, or can I use one part?
One part is fine, and most bars start with inventory. Everything else is built on that same count and is there whenever you want it, so you turn on the parts you need and leave the rest alone. None of it costs extra and none of it has to happen at once.
How much of my week does it take?
One sitting at the end of the week, plus your count. You put in your sales and your hours, the rows you have already worked fill themselves in from your own records, and you confirm the week once. Everything downstream of that is already done.
Does it work with my POS?
With all of them, because nothing has to be connected. Bar Cop reads the reports your POS already exports, so Toast, Square, Lightspeed, Aloha, Clover and anything else all work the same way. If a report does not exist, you type those numbers in instead.
Can my managers use it without seeing everything?
Yes. You grant each person the sections you want them in, bar by bar, so a floor manager can have the schedule and the drawer without seeing your books or your margins. Team access is included and there is no per-seat fee.
Who do I contact if something goes wrong?
Support is built into the app rather than sold as a plan. Contact Support and Report a Bug sit in the menu of every section, so you send a message from the screen in front of you. It arrives with your email as the reply address and you get an answer within one business day.