Bar and Kitchen inventory management software.

Count your bar or kitchen on any device with a quick fill slider and Bar Cop works out what you used, what it cost you and what went missing. Your order sheet calculates automatically off the same counts.

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Inventory Counts

Take a bar inventory count on any device.

Tap a fill slider to the hundredth of a bottle or keg, and count bottle beer by the case and loose bottles. There is no scale to buy and no tenths to work out in your head. Bar Cop keeps a history of every count, with detailed usage and variance reports so you can compare one week against the next and catch one that reads wrong.

Bar Cop Take Inventory
Sheet to Shelf Order

Count in your own shelf order, not a list.

Set up each bar, speed rail, cooler and storeroom, put your products in the ones that hold them, then drag them into the order they actually sit on the shelf. The counting screen follows that order, so you walk each location and count in the right order instead of hunting up and down a list, cutting your inventory time down to a fraction of what it takes now.

Bar Cop Sheet to shelf inventory count
Spot Check for Theft

Check one station between full counts.

Pick a location, select any products you want to spot check before and after a shift. Take the counts, enter what the register sold for those products, or drop the POS report in if you have one. Bar Cop flags anything poured over your custom variance setting, so a heavy pour is caught that specific shift rather than at the next full count.

Bar Cop Spot Check
Vendor Ordering

An Order sheet that builds itself.

Your weekly counts and your par levels build the order sheet for you, grouped by vendor with the total order running as you go. It calculates what arrived since the last count, so it never re-orders a delivery that already landed, and it warns you when you are under a vendor's minimum. Update quantities as needed and email to each vendor in a click.

Bar Cop Order to Par
Receiving Deliveries

Check every delivery against the invoice.

Match what showed up against what you ordered, line by line, while you are putting it away. Bar Cop catches a short count or a price that went up the moment you receive it, not a month later on a statement. If a delivery comes up short, file a discrepancy with the vendor and Bar Cop tracks any credit the vendor owes you until it comes back.

Bar Cop Receive Delivery
Vendor Tracking

Vendor price tracking & short deliveries.

Every delivery feeds three vendor pages: a scorecard for each vendor, a list of every product price that has moved and when, and a log of what was short or wrong and whether a vendor credit arrived. Price creep is a few cents at a time, so you have the history and dates of each price increase before you call the rep.

Bar Cop Vendor Tracking and Score Card
Variance and Usage Reports

See where the shrink is, by category.

What your sales say you should have used, against what your counts say you actually used. The gap is your shrinkage, by category, in units and in dollars, with your tracked variance trend so you can see whether it is getting worse. Drop a POS file for a specific inventory period and break the variance down to each product at recipe level.

Bar Cop Variance Report
Dynamic Par Levels

Right-size your pars and free up the cash.

Bar Cop reads what you actually use in a week, compares each product usage to a vendor's delivery cycle and suggests a par for products set too high or low. Then shows the cash you free on each par you bring down. It flags the few you should raise and a separate page ranks every product by the trapped cash sitting on your shelf.

Bar Cop Dynamic Pars
The Logs

Waste, comps, transfers & keg deposits.

Product leaves without being sold in a handful of ways and each one can be logged and tracked: a spill or a broken bottle, a comped round, a transfer to the back bar, an empty keg going back for its deposit. Bar Cop takes them out of your variance numbers, so a loss you already know about does not read as theft down the line.

Bar Cop Voids, comps, transfers, empties logs
Run Your Inventory

Count your own bar.

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Straight Answers

Questions about bar inventory.

What operators ask before they count their first bar.

How does bar inventory work in Bar Cop?
You count your bar one storage area at a time, tapping a fill slider instead of using a scale. Bar Cop works out what you used between counts, what it cost you, and what your pour cost was. That same count then builds your order sheet, values your stock and gives you the cost of goods figure for the week, so a count is never just a count.
Do I count liquor by weight or by the bottle?
By the bottle and the keg, using a fill slider you tap to the hundredth of a bottle or keg. There is no scale to buy, calibrate or replace, and no working out tenths in your head. Bottle beer counts by the case and the loose bottles, the way you actually buy it and store it.
How long does taking inventory take?
Most bars count a full bar in well under an hour once their product list and shelf order are set, and it gets quicker every week. You set your storage areas up once and drag products into the order they sit on the shelf, so the counting screen follows your real walk around the bar instead of a list that does not match it.
How does Bar Cop catch shrink and theft?
The variance report compares what you should have used, based on what you sold, against what you actually used, based on your counts. The gap is your shrink, by category, in units and in dollars. Waste, comps and transfers are logged separately and come out of that number, so a loss you already know about does not read as theft.
How does Bar Cop calculate pour cost?
You enter each product's cost and pour size once. Bar Cop works out the cost of a single pour, then your pour cost percentage against what you actually sold. When a vendor raises a price or a pour size changes, the number moves with it, so what is on screen is your real cost rather than a figure somebody set when the bar opened.
How do I know what to order?
Your order sheet builds itself from your count and your par levels, grouped by vendor. It counts everything received since that count, so it never re-orders a delivery that already landed, and it warns you when you are under a vendor's minimum. Bar Cop also suggests a right-sized par off what you actually use, and shows the cash you free on each one you bring down.
Can I check a delivery against the invoice?
Yes, line by line, while you are putting it away. Bar Cop flags a short count or a price that went up the moment you receive it rather than a month later on a statement, totals the delivery as you go, and holds any credit a vendor owes you on a list until the money actually comes back.
Does Bar Cop track vendor price increases?
Every delivery you receive feeds a line-by-line record of every price that has moved and when, a scorecard for each vendor, and a log of what was short or wrong and whether the credit arrived. Price creep is a few cents at a time on things you buy every week, which is exactly the kind of increase nobody notices without a list.
Can I spot check specific products in one location?
Yes. A spot check is a quick count of one station before and after a shift. Enter what the register sold, or drop the POS report in, and Bar Cop flags anything past your variance line straight away. It is how a heavy pour gets caught on the night instead of turning up at the next full count.
How much cash is sitting on my shelves?
Bar Cop values what you are holding from any count, splits it by category and by storage area, and ranks every product by the dollars you would free by holding less of it. It also shows whether your stock value is creeping up against your last count, which usually means you are over-ordering.