Private event booking
and catering management.

Every party is one record you work from the first phone call to the paid invoice. It holds the date, the guest, the quote, the deposit and the paperwork, and it carries a stage so you always know the next move. A strip across the top reads what is open, what it is worth, what has gone quiet, what is booked soon and the deposits you are owed.

You build your standard packages once with the per-head price, the food and beverage minimum and any room fee. Pick a package on a booking and Bar Cop prices the quote off it, so every party gets quoted the same way rather than off the cuff by whoever answered the phone.

Yes. Book an offsite catering job or a buyout exactly the way you book a party. The catering calculator prices a spread by the head so you can hit the food cost you want, the deposit is tracked the same way, and the revenue lands in your numbers instead of living in a separate spreadsheet.

Each booking holds its deposit amount and whether it has been paid, and Bar Cop totals what you are owed across every booked event. A party you have not collected on reads as due rather than quietly slipping past, which is usually how a deposit gets found the week of the event.

Every open lead carries its stage, and anything sitting three days or more flags as stale, with a running count of how many have gone quiet and what your open pipeline is worth. You work a list instead of trying to remember who you still owe a call, which is the whole difference between a pipeline and a notebook.

Yes. It is a month view of every booked party on its date, with the holidays Bar Cop already knows and any local dates you add yourself, like a college move-in weekend or a festival. You catch a double-booking or an open Saturday while there is still time to do something about it.

All of it comes off the booking itself, so nothing is retyped. You can email the priced quote, lock the date in with a written agreement, print a run sheet and an hour-by-hour timeline for the floor, and set the staffing before the week of the event. There is also a blank inquiry pad you can print and keep by the phone.

Yes. A party counts on the date it was actually held, not the day it was booked or the day the deposit cleared, so its money shows up in the sales for that week. A big Saturday reads as a big Saturday, and a catered job counts the same as anything else you sold that week.

It is your regulars book: guests by name, by drink and by date. Add them one at a time or drop a list in from a file. You can filter to birthdays, anniversaries, the ones who have gone quiet or your VIPs, and print the whole book as a PDF, so a reason to call somebody is a filter rather than a memory.

No. Events runs on its own with nothing else switched on, so a room that does a lot of parties can use this and ignore everything else. If you do run the rest of Bar Cop, what a party earned is added to that week’s sales on its own, with nothing to connect up.