Restaurant bookkeeping,
break-even and cash forecasting.
Your income statement, your break-even and your cash forecast are all built from the weeks you have already closed, so month end is one file you send your accountant.
Log every bill and expense in one place.
Rent, insurance, the linen bill, the one-off repair. You enter them at the top of the page and every one you have ever logged sits underneath, so it all goes in one place instead of three and nothing has to be dug out of the pile of paper on the office desk.
Money that never arrives as a bill.
An owner draw, a loan payment, a sales tax remittance, a new ice machine. None of it turns up as an invoice and all of it leaves the account, which is exactly why it goes missing from most people's numbers. Logged here, it shows up in your break-even and your forecast like everything else.
A weekly file for your bookkeeper.
Your revenue, cost of goods and labor in an Excel file your bookkeeper can open, or import straight into QuickBooks or Xero. Pick the range you want, the last week, the last four, a quarter or the year to date, and download it. Two clicks instead of an evening rebuilding it by hand.
A month-end workbook and a summary you read.
One Excel workbook with the detail your accountant wants, and a one-page owner summary as a PDF for you. Both build themselves out of what you already logged. Bar Cop is not a CPA and your accountant should still look it over, but they are looking over a clean file instead of a shoebox.
Your whole year, ready for tax season.
The full year in one place, either a year that is finished or the current one so far, as an annual workbook plus an executive summary. It is built from the same weeks as your monthly files, so it ties out to them instead of being a third version of the year that disagrees with both.
The sales you need each week to cover costs.
Below that line you are losing money and above it you are making it, and most operators could not tell you what theirs is. Bar Cop already holds every input from the weeks you closed and the money out you logged, so it draws the line for you.
Why a profitable week still feels tight.
Profit is not cash, and three pages here say where the difference went. One itemizes everywhere your profit went instead of the bank. One carves out the tax you owe and your reserve to show what is actually free. One shows which stock is earning its place.
Thirteen weeks of cash, ahead of time.
A full quarter of money coming in against money going out, plus forecasts on your profit and revenue. Almost nobody runs a cash forecast, because building one is a job in itself. Bar Cop runs it off records you already keep, so the tight week shows up in time.
The questions about your books.
What operators ask before they hand anything to an accountant.