Restaurant bookkeeping, break-even and forecasting.

Drop in your expenses at month end and your income statement, break-even and cash forecast are all built from the weeks you've already closed. The month end statement becomes one file you hand your bookkeeper.

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Expenses logged

Log every bill and expense in one place.

Rent, insurance, the linen bill, the one-off repair. You drop in your bank or card expense statement at the end of the month and every one you have ever logged sits underneath, so it all goes in one place instead of three and nothing has to be dug out of the pile of paper on the office desk. Easily hand log the expenses paid in cash.

Bar Cop money out ledger
Cash Outflows Logged

Money that never arrives as a bill.

An owner draw, a loan payment, a sales tax remittance that got paid. None of it turns up as an invoice and all of it leaves the account, which is exactly why it goes missing from most people's numbers. Logged here, dropped in along with your bills, it shows up in your break-even and your forecast like everything else.

Bar Cop cash outflows
Weekly Brief Report

A weekly file for your bookkeeper.

Your revenue, cost of goods and labor in an Excel file you can send your bookkeeper or use it as a quick way for you to easily analyze the numbers. Pick the range you want, the last week, the last four, a quarter or the year to date, and download it. One click to generate an instant file, instead of spending the day doing it by hand.

Bar Cop weekly P and L brief
Month End Workbook

A month-end workbook & owner summary.

One Excel workbook with the detail your bookkeeper or accountant wants, and a one-page owner summary as a PDF for you. Both build themselves out of what you already logged. Bar Cop is not a CPA and your accountant should still look it over, but they are looking over a clean file instead of sorting a shoebox full of receipts, saving you money.

Bar Cop month-end books
Annual Review Statement

Your whole year, ready for tax season.

The full year in one place, generate the file for a full year that is finished or the current year so far, as an annual workbook plus an executive summary for a full breakdown of the year financials to review. It adds up the same weeks your monthly files are built from, so the twelve months and the year always agree.

Bar Cop annual review
Your Break-Even

Sales needed each week to cover costs.

Below that line you are losing money and above it you are making it, and Bar Cop shows you what your break-even is each week so you know exactly what day of the week you cleared the nut into profit. It already holds every input from the weeks you closed and the money out you logged, so the line is drawn for you, with no guessing.

Bar Cop break-even
Where The Cash Is

Why a profitable week still feels tight.

Profit is not cash, and three pages here say where the difference went. One itemizes everywhere your profit went instead of the bank. One carves out the tax you owe and your reserve to show what is actually free. One shows which stock is earning its place and how long your cash is locked up in inventory.

Bar Cop cash position
Financial Forecasts

Thirteen weeks of cash, ahead of time.

A full quarter of money coming in against money going out, plus forecasts on your profit and revenue. Almost nobody runs a cash forecast, because building one is a job in itself. Bar Cop runs it automatically off records you already keep, so the tight weeks show up in time to plan for them and know how much money you need in the bank.

Bar Cop cash, profit and revenue forecasting
Close Your Books

Close your own month.

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Straight Answers

The questions about your books.

What operators ask before they hand anything to an accountant.

Where do the numbers in my books come from?
From the weeks you have already closed. Your sales, your cost of goods and your labor are put in once when you close a week, and your income statement, your break-even and your forecasts are all built out of those same figures. Nothing is entered a second time and nothing is estimated.
Does Bar Cop replace my accountant?
No, and it should not. Bar Cop is a software tool rather than a CPA or a tax preparer, and your accountant should look anything over before you file it. What it does is make them cheaper, by handing them a clean workbook built from real records instead of a shoebox of receipts and a spreadsheet somebody rebuilt from memory.
What do I hand my bookkeeper each week?
A weekly brief: your revenue, cost of goods and labor in an Excel file they can open, or import into QuickBooks or Xero. You pick the range, whether that is the last completed week, the last four, a quarter, the year to date or a custom span, and download it. It takes a couple of clicks rather than an evening.
What comes out at month end?
One Excel workbook and a one-page owner summary as a PDF. The workbook is the detail your accountant wants and the summary is the page you actually read. Both are built from what you already logged, so month end stops being a night of typing the same figures in again.
Can I get a whole year for tax season?
Yes. The annual review rolls your full year into one place, either a closed year or the current year so far, and produces an annual workbook plus an executive summary. It adds up the same weeks your month-end files are built from, so the months and the year always agree.
Where do I log a bill or an expense?
On the money out page, which is both where you enter them and where they all live afterwards. Bills, one-off expenses and cash out that never arrives as a bill all go in the same place, and the history sits underneath with everything you have logged, so there is one door rather than three.
What is break-even and how does Bar Cop work it out?
Break-even is the sales you need in a week to cover your costs. Below that line you are losing money and above it you are making it. Bar Cop already holds every input from the weeks you closed and the money out you logged, so it just draws the line rather than asking you to build a model.
I made money on paper, so why is my account tight?
Because profit is not cash. Pick a period and Bar Cop takes the profit you made over it and shows every place that money went instead of into the bank: stock that went onto the shelf, a loan payment, a draw, tax you collected and owe. It is the difference between the two numbers, itemised.
Can I see whether I am going to run out of cash?
Yes, thirteen weeks ahead, which is a full quarter of money coming in against money going out. Almost nobody runs a cash forecast because building one is a job in itself. Bar Cop runs it off the records you already keep, so you see the tight week while there is still time to do something about it.
How much of my balance is actually mine to spend?
Less than the balance says, which is the point of the cash position page. Some of what is sitting there is sales tax you collected and owe, and some of it should be a reserve so a slow stretch does not end you. Bar Cop carves both out and shows you what is genuinely free.