Count the bar. Drop the files.
Counting the bar is the foundation. Want more than inventory? Drop in your POS reports week's sales and hours on close the week and confirm it once. Then you know what the week really cost you.
Count the bar.
It is the only part no file can do for you. Cost of goods is worked out from your counts, so counting is what turns your purchases into a real number instead of an estimate. It also pays first: your below-par list and your trapped cash read the moment a count lands.
One close, six simple things.
Close the Week asks for six things and tells you where each one is coming from. Four of them take a report straight off your POS, so you drop the file and read back what it found. Cost of goods and catering are included in the close automatically.
| The line | Drop a file | Or do it by hand |
|---|---|---|
| Sales | Your POS sales report | Type the seven days |
| Hours | Your timeclock export | Log the hours |
| Tips | Your tip report | Log the tips |
| Cash over and short | Your drawer report | Count it in Cash Control |
| Cost of goods | No file. It comes off your counts | Take a count |
| Catering | No file. It comes off your bookings | Log the booking |
Bar Cop reads the file, matches it to your bar, and shows you what it found before a single number is written. You look it over, then confirm the week once.
The rest reads itself.
Confirm once and you know what the week made and what it cost you. Your books and your audit scores are built off the same numbers, so nothing is ever entered twice and nothing can quietly disagree.
Your cross-system home. Total opportunity, recovered, trapped cash, break-even, and your Bar Cop Audit score in one read.
Month-end financials, the Weekly P&L brief, and the payroll worksheet. Clean numbers for your bookkeeper.
The score that answers whether the place is run with discipline, separate from the dollar-hunting Profit, Revenue, and Cash audits.
Only when something turns up.
You do not work through these every week. The close flags something, you open the one tool that deals with it, and the rest stay out of your way until you need them.
The questions about the week.
What operators ask before they run their first close.