How Bar Cop Helps Your Bar and Restaurant Grow.

Count the bar and kitchen once a week. Optionally dig deeper by dropping in the week's sales and hours reports to close out the week. Bar Cop works out what the week made and what it really cost you.

Get Started Free → Or try the live demo first. No signup needed.

The One Thing You Do

Count the bar.

It is the only part no file can do for you. Cost of goods is worked out from your counts, so counting is what turns your purchases into a real number instead of an estimate. It pays off straight away too: the moment your second count lands you can see what you are short of for the next order, and how much trapped cash is sitting on your shelves in dead stock and overstock.

The Weekly Close
(optional)

Dig deeper than just inventory.

The weekly close asks for six things. Only two are needed, your sales and inventory count. Four are optional and POS report files drop right in, and catering comes in through Bar Cop's event bookings. Hours, Tips, and Drawers are also built-in to Bar Cop if you need them.

The line	Drop a file	Or do it by hand
Sales	Your POS sales report	Type the week total, or each day
Cost of goods	No file. It comes off your counts	Take a count
Hours	Your timeclock export	Log the hours
Tips	Your tip report	Log the tips
Drawer counts	Your drawer report	Count it in Cash Control
Catering	No file. It comes off your bookings	Log the booking

Bar Cop reads the file, matches it to your bar, and shows you what it found before a single number is written. You look it over, then confirm the week once.

Where It Lands

Confirm the week and done.

Click the confirm week button and you know what the week made and what it cost you. Your books and your audit scores are built from those same numbers, so you never enter anything twice and two screens can never show you different figures for the same week.

The Hub→

The home screen. Money it has found that you could still get back, how much you have got back so far, cash tied up in stock, the sales you need to break even, and your operations score.

Books→

Your month-end books, a weekly file for your bookkeeper, and a payroll file for whoever runs payroll. Clean numbers to hand off, saving you both time and money.

Bar Cop Audit→

A score on your operations out of 100 to see how tightly the place is being run, separate from the profit, revenue, and cash audits that go looking for money to recover.

As Needed

Only when something turns up.

You do not need to work through these every week. When closing the week turns something up, you open the one page that deals with it, work on the issue and then leave the rest alone until there is a reason to open them.

Reprice the menu→when a check average or margin is slipping Dog Test→when a slow item might just be in a bad spot Variance Report→when you want product-by-product shrink detail Chase vendor credits→when a delivery came up short or a price jumped Spot Check→when a variance is worth catching mid-week Cash Forecast→when you need to see thirteen weeks ahead Cash Position→when you need to know what is really yours to spend Integrity Review→when the cash in the register just isn't adding up

Run It On A Bar

Start on your own bar.

Get Started Free → Or try the live demo first. No signup needed.

Straight Answers

The questions about the week.

What operators ask before they run their first close.

What do I actually have to do each week?

Count the bar, then fill six lines: your sales, your cost of goods, your hours, your tips, your drawer counts and any catering. Only the sales and the count are needed, the rest fill in if you have them. Four take a report straight off your POS. Cost of goods comes off your counts and catering off your bookings. Then you confirm the week once.

How long does closing a week take?

One sitting. The lines that take a POS report are a file drop each, the ones that come off your own records are already filled in, and the rest is typing a handful of numbers. It is the difference between an hour on a Sunday and an evening every week.

Do I have to import anything from my POS?

No. Every line that takes a file also has a manual door, so you can type the seven days of sales, log the hours and tips, and count the drawer by hand. The file is a shortcut rather than a requirement, and cost of goods has no file at all.

What if my POS cannot export a report at all?

Then you enter those numbers yourself and nothing else changes. Bar Cop is not integrated with any POS and does not need to be, so an old register that exports nothing works the same way as the newest system on the market, just with more typing.

Can I go back and close a week I missed?

Yes. The week selector steps back one week at a time, so you can close a week you skipped and jump straight back to the current one when you are done. Each week stands on its own and nothing has to be done in order.

Do I have to count inventory every week?

No. Count weekly, every two weeks or monthly, whatever suits your bar. Bar Cop tells you where your cost of goods came from instead of telling you how often to count, and it will not price a week off a pair of counts that does not cover it, so a month of usage never lands on one week.

Is there anything to tick off as done?

No. There is no Mark Done anywhere in the weekly close. Every line is read from your own records, so the page says what is actually in and what is still missing. A tick can claim the sales are in when they are not. A record cannot.

What happens when I confirm the week?

You find out what the week made and what it cost you: your pour cost, your food cost, your labor and your prime cost, days after the week ends rather than next month. Your books and your audit scores are built off those same numbers, so nothing is ever entered twice.

Do I have to set anything up first?

Your products and your vendors, entered once, and most operators load those from a distributor file rather than typing them. Add your staff later, only if you want hours and tips in there too. It is an afternoon before your first count, not a project.

What if I only want part of it?

That is how most bars start. Inventory stands on its own and everything else is built on the same count, so you turn on the parts you want when you want them. None of it has to happen at once and nothing costs extra.