Bring your list with you.
Already running another inventory app, or keeping it all in a spreadsheet? Export your product list and drop it in. Bar Cop reads your columns, converts your sizes, and does the typing you were dreading.
The hard part was never the software.
It is the afternoon you would spend retyping four hundred products into something new. That is the real reason operators stay on a tool they have already outgrown.
Six steps, one list at a time.
The import runs one category at a time, because each category asks for different things. Bottle beer wants a case size, draft wants a keg size. Same six steps every time, and after the first one you already know them.
Pick what you are importing.
The category cards, each with its own Import link.
Open the category you have a list for and hit its Import link. Categories carry their own fields, which is why bottle beer asks for a case size and draft asks for a keg size. Pick the one you are bringing over first and the rest can wait until you are ready for them.
Drop the file.
The drop zone, named for the category you picked.
Drag your export straight onto the drop zone, or browse to it. CSV or Excel, however it came out of the system you are on now, with no reformatting and no cleanup first. Only a product name column is required, so bring whatever else you have and Bar Cop takes what it can use.
Bar Cop matches your columns.
Your headings on the left, Bar Cop's fields on the right.
Item Description lands on Product Name, Supplier on Primary Vendor, Std Pour on Pour Size. Anything Bar Cop does not recognize you point at yourself from a dropdown, and columns it has no use for are left alone instead of being forced somewhere they do not belong.
Check the preview, then import.
The preview rows, and the Import button under them.
Your rows come up laid out the way Bar Cop read them, so you can see the sizes converted and the costs landed before you commit to any of it. Nothing is written to your account until you press the button, so a file that looks wrong costs you nothing but a second look.
Put them where they live.
Select all, then Bulk Edit, then one primary location.
A new product is flagged in red until it has a home. Check them all, tap Bulk Edit, set the primary location once, and the whole list lands in the right bar, cooler or storeroom together, so every one of them turns up on the count sheet when you walk that area.
Do the next list.
The list, in Bar Cop, with nothing typed in by hand.
Liquor, wine, bottle beer, draft, food and the rest, one list at a time. Same drop zone, same six steps, and it goes quicker each time because you already know where the buttons are. Most operators have their whole bar across inside ten minutes.
It reads the headings you already have.
There is no template to conform to and no file to reformat first. These are real headings off another system's export and where each one lands in Bar Cop.
| The heading in your file | Where it lands in Bar Cop |
|---|---|
| Item Description | Product Name |
| Supplier | Primary Vendor |
| Case Cost | Cost per Case |
| Std Pour | Pour Size |
| Retail | Menu Price |
| Par Stock | Par Level |
| Bottles Per Case | Case Size |
| Keg Size | Keg Size (oz) |
A 750 ml or a 1.75 L in your size column comes across as ounces, so your pours per bottle and your pour cost are right the moment the list lands.
It works this way everywhere.
The same drop zone, the same column matching, and the same preview turn up everywhere Bar Cop takes a file. Learn it once on your product list and you already know the rest.
Your POS Sales
Drop the sales report your POS already exports and the week's numbers land, down to the item and the server. Works with your POS.
Your Menu
Build your drinks and dishes off a POS item list instead of typing a few hundred menu items in one at a time.
Your Staff And Hours
Bring your roster over in one drop, then drop your weekly timeclock export to log the hours you actually paid for.
Your Vendors And Bills
Your vendor list comes across the same way, and so does an expense file, so your operating costs are not a retyping job either.
The questions before you move.
What operators ask before they hand a new tool their product list.