Staff scheduling, hours, tip tracking & cash control.

Build the schedule, log the labor hours, track the tips, create custom checklists, or count the drawer. If your POS lacks a report or doesn't do any of that for you, Bar Cop does and has you covered.

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Build Your Schedules

Staff scheduling with overtime warnings.

Build the week by position and Bar Cop prices your labor costs as you go, so you see what a shift costs before you post it rather than after payroll. Anyone heading into overtime is flagged so adjustments can be made before the schedule is locked in, and time off and call-outs are logged where the schedule is built so you always know who is available.

Bar Cop Build Schedules
Hours And Tips

Hours, tips and a payroll-ready summary.

If your POS doesn't, Bar Cop does. Log the hours and the tips once. Each Monday to Sunday week rolls into total hours, overtime and gross pay, and a pay period exports as one file you hand to whoever runs your payroll. Bar Cop does not run your payroll. It helps keep you from having to rebuild the numbers for the people who do run the payroll.

Bar Cop Hours, Tips, Pay Periods
Cash Control

Cash drawer reconciliation and the safe.

No POS drawer report? In Bar Cop, you can count each register against what the POS says it took and the over or short is there the moment the drawer closes, tracked by shift and by who counted it. Deposits, banks and drops mirror into the safe, so a till that comes up light three Fridays running stops being a mystery.

Bar Cop Cash Control and Drawer Reconcile
Server Performance

Check averages and integrity review.

Covers and sales per shift become a check average tracked against your target. Drop a per-server report in and everyone on it is measured against the rest of the floor. Run an integrity review and see when somebody is out of line and you get the name with their gap in dollars, everybody else is listed as reviewed and cleared.

Bar Cop server, bartender theft check
Tracked Records

Incident, walked tabs and Permit records.

Bar Cop makes it easy to keep all your records logged in one place. The tab that walked, the guest who was cut off, the walk-in cooler that keeps failing, the permit that expires in March and needs renewing. Records only take a minute to log and are then sitting there with a date and status the day somebody needs to reference or remember to act on it.

Bar Cop walked tabs, incidents, permits and records
Checklists & Shift Briefings

Shift Checklists, Briefings and Training.

Create custom opening, closing and side-work checklists by position. Managers can run their own checklists from their phone and print staff lists to post at each station. Build pre-shift briefing sheets with recommended menu items for servers to upsell and make position based training lists that are tracked on new employees in the staff roster.

Bar Cop checklists, pre-shift briefings and staff training
Run Your Floor

Run your own shift.

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Straight Answers

Questions about using the floor.

What operators ask before they put it in front of a crew.

Can I build my staff schedule in Bar Cop?
Yes. You build the week by position and Bar Cop adds the labor cost up as you go, so you can see what a shift costs before you post it rather than after payroll runs. Time off and call-outs are logged in the same place, so the reason a Friday went short is written down instead of remembered two different ways.
Will it warn me before somebody goes into overtime?
Yes, while you are still building the week. Anyone heading into overtime is flagged before the schedule is posted, which is the only point where moving a shift is free. Once the week is worked the overtime is already yours to pay.
How do hours and tips get to payroll?
You log the hours and tips once. Each Monday to Sunday week rolls into a summary of total hours, overtime and gross pay, and a pay period exports as a single file you hand to whoever runs your payroll. Bar Cop does not run payroll and does not file anything, it just stops somebody rebuilding the numbers for the people who do.
Can I reconcile the cash drawer against the POS?
Yes. Count each register against what the POS says it took and the over or short is there the moment the drawer closes, tracked by shift and by who counted it. Deposits, banks and drops mirror into the safe, so a till that comes up light three Fridays running stops being a mystery.
How would I know if a bartender is stealing?
Drop a per-server sales report from your POS in and everyone on it is measured against the rest of the floor, with the gap spelled out in dollars where one can be worked out. It names everybody, not just the person somebody is wondering about, and everyone whose numbers hold up is listed as reviewed and cleared.
Can I run opening and closing checklists from a phone?
Yes. You build the opening, closing and side-work lists once by position, and they run off a phone with each step marked as it is done. You can see what got finished and what got skipped on any shift, so a rushed close does not quietly become the way it is done now.
Where do I log a walked tab, an incident or a repair?
Each has its own log and each takes a second on the night: the tab that walked with the amount and the server, the guest who was cut off or refused service, the walk-in that keeps failing, the permit that expires in March. It is a written record with a date on it for the day somebody asks. It is a paper trail, not legal advice.
Do I need this if my POS already does scheduling?
If your POS schedules and you are happy with it, keep using it. What most POS systems will not do is price the schedule as you build it, warn you about overtime before the week is posted, or put those hours straight into what the week cost you. If yours does none of that, this is where it lives instead.
What do I have to set up before I can use it?
Your registers, your positions and your people, entered once. Everything else is built on them, which is how the drawer count knows which station it belongs to and the schedule already knows what a closing bartender costs you an hour. It is an afternoon, not a project.
Do I have to use all of it?
No. Every part of it works on its own, so you can run the schedule and nothing else, or count the drawer and nothing else, and turn the rest on whenever you want it. The one thing that carries forward is the hours and tips: when you work out what a week cost you, the labor is already added up instead of being worked out again.