Weekly sales, cost of goods and labor reporting.

Add the week's sales and hours to the count you already take, and you know what the week made and what it cost you, minutes after it ends instead of a month later. Drop your POS reports in, save and done.

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The Weekly Close

One page for the whole week's numbers.

The week's numbers sit in your POS, your timeclock and somebody's notebook, and pulling them together is usually a Sunday. Bar Cop tracks all six pieces of a week on one page. Only two are needed, your bar sales and the inventory count you already took, the rest is an optional file drop from your POS. Closing the week is one sitting and done in 5 minutes.

Bar Cop close the week
Weekly Sales

Pour & Food Cost, And Your Cost of Goods.

Enter your week's total bar and food sales straight in, and your total covers if you track them. Optionally drop your POS sales-by-day export in and Bar Cop reads and records each day's bar and food sales out of it. Both ways are done in the same section, so the oldest register in town can close a week the same as the newest POS software does.

Bar Cop the weekly bar sales numbers
Hours And Tips

a Week's hours and tips, imported & saved.

Drop your weekly timeclock report in and every row is matched to your roster and your rates, then shown to you with what it worked out before anything is saved, so you can take out what should not be there. A tips report goes in the same way, and if your POS tracks neither, Bar Cop has labor hours and tip tracking built-in to use if you need it.

Bar Cop hours and time clock
Cash Control And Catering

Drawer counts and catering revenue.

Drop in your POS drawer report, or optionally count your registers with Bar Cop's built-in cash control if you need it, and your over and short comes off the drawers you already counted. If you run events or do catering jobs, use Bar Cop's included events booking system and catering revenue comes off the catering bookings you already closed.

Bar Cop catering, cost of goods, and cash short
Confirming a week

Confirm once, nothing gets keyed twice.

Confirming saves the week's figures and works out your prime cost, your cost of goods plus labor against total sales, the one number that says whether the week paid. Anything you do not have yet stays blank rather than guessed at, so you can confirm a week now and edit the same week anytime later to fill what was missing.

Bar Cop confirm the weeks numbers
Week in Review

Read the finished week back in one page.

Once a week is confirmed and finished, review where it landed row by row. The week review is grouped into what fed the week, the week itself, and what the week fed. Each section opens to show what got logged during that week and what it turned up, one row and quick snapshot of the entire previous week for each part of your business.

Bar Cop week in review
Week History

Every closed week's history in one table.

Your restaurant or bar's revenue, prime cost, pour cost, food cost, check average, labor percent and revenue per labor hour, one row per week. Reading down a column catches a number sliding so you can look back on that week to see what happened and act on it. If a number was wrong, clicking edit on any row reopens that week to correct it.

Bar Cop the week history
Close One Yourself

Close your own week.

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Straight Answers

Questions about closing a week.

What operators ask before they close their first one.

What do I need to close a week?
Your sales, added to the count you already take. Those two are the pair that give you your pour cost and food cost. Hours, tips, drawer counts and catering fill in when you have them, and a week closes fine without any of them. A week closed with no hours simply reads no prime cost until they go in. The page lists what the week still needs and ticks off what is already in, reading every line off your own records.
Can I import my weekly sales from my POS?
Yes. Drop your POS sales export in and Bar Cop reads the days out of it. If your POS has no export worth dropping, key the days straight into the same row instead. Both ways are on the page, so nobody has to retype a report that already exists to get a week closed.
What if my POS does not track hours or tips?
Then Bar Cop does, and you keep them here instead. If it does export them, drop the weekly timeclock file in and every row is matched to your roster and your rates, then shown to you with what it worked out before a single thing is saved. Dropping the same file twice will not count anybody twice.
What if my inventory does not line up with the week?
Bar Cop prices your cost of goods from your counts when they do line up, and says so plainly when they do not so you can key that one figure in yourself. Counting weekly is not required, and it will never book a month of usage onto a single week to make a number appear.
Can I close a week if I am missing a number?
Yes. Anything you do not have yet stays blank instead of being guessed at, so you can confirm now and fill the rest in later. The same form reopens on a week you have already confirmed, so correcting a figure later is not a rebuild.
What is prime cost and where does it come from?
Prime cost is your cost of goods plus your labor, measured against your total sales, and it is the one number that says whether a week paid. Bar Cop works it out from the three things you put in: your sales, your hours and your count. Nothing is typed twice and nothing is estimated.
How do I see how the week actually went?
Once a week is finished it reads back as a recap, one row for each part of the business, grouped into what fed the week, the week itself, and what the week fed. Open a row and it shows what got logged that week and what it turned up. You can save the whole thing as a one-page PDF.
How do I compare one week against another?
Every week you have closed sits in one table, newest at the top: revenue, prime cost, pour cost, food cost, check average, labor percent and revenue per labor hour. Reading down a column is how you catch a number sliding while there is still a week left to do something about it.
Can I correct a week I closed a month ago?
Yes. Edit on any row in that table reopens the week in the same form you closed it with, prefilled with what you saved. Correct the figure and confirm again, and your books and your audits follow the corrected number rather than keeping the old one.
What happens to the numbers after I confirm a week?
That week becomes the one everything else is built from. Your monthly income statement, your break-even figure and the audits all read the weeks you have confirmed, which is why the same numbers never get keyed in a second time. Confirm a week and the rest is already done.