Close the week.
Know what it made.
Sit down once at the end of the week, put in the sales, the hours and your count, and you have the week's real numbers a few days after it ends, not a month later.
One page for the whole week.
The week's numbers sit in the POS, the timeclock and somebody's notebook, and pulling them together is a Sunday nobody wants. One page lists what the week still needs, ticks off what is already in, and reads every line off your own records instead of taking your word for it.
Drop the file, or type the days in.
Drop your POS sales export and the days are read out of it. If your POS has no export worth dropping, key the days straight into the same row instead. Both doors are on the row, so nobody has to retype a report that already exists to get a week closed.
Your timeclock export, read and checked.
Drop the weekly timeclock export and every row is matched to your roster and your rates, then shown to you with what it worked out before a single thing is saved. Take out anything that should not be there. Tips go in the same way, and the same file dropped twice will not count anybody twice.
The work you already did fills them in.
Cash over and short comes off the drawers you already counted. Cost of goods is priced from your counts when they line up with the week, and when they do not it says so and asks you for that one figure. Catering comes off the bookings you already took.
Confirm it once. Nothing gets typed twice.
Confirming saves the week's figures. Anything you do not have yet stays blank instead of being guessed at, so you can confirm now and fill the rest in later. What you confirm is what your books and your audits are built from, so the same figures never get keyed into a second place.
Read the finished week back in one page.
Once a week is finished it reads back row by row, grouped into what fed the week, the week itself, and what the week fed. Every row says what got logged, what it turned up, and what is carrying into next week, worst first. Save the whole thing as a one-page PDF.
Every week you have closed, in one table.
Revenue, prime cost, pour cost, food cost, check average, labor percent and revenue per labor hour, newest week at the top. Reading down a column is how you catch a number sliding while there is still a week left to do something about it, and Edit on any row reopens that week to correct it.
Every line is read off your own records.
A row reads done because the records behind it are there, not because somebody said it was done. If the sales are not in, the page says the sales are not in.
That is also the answer when the owner asks how the week went. It is already on the page a few days after the week ended, and nobody had to stay late building it.
The questions about closing a week.
What operators ask before they close their first one.