Bar Cop is the leading inventory control + theft prevention software application for bars and restaurants everywhere.

Saving inventory files

In Bar Cop, you can save each inventory period file as a new name to keep historical data of every past inventory. Each previously saved inventory period's file will always be used to create a new file for the next inventory period.

IMPORTANT - You want to frequently save inventory files as you enter new data into them.

To save, you will use the save file icon located in the set of feature icons.

Bar Cop Save File

When you click on the save file icon, the save file dialog box will open.

Bar Cop Save File 2

Once the save dialog box is open, click the drop down arrow in the SAVE IN: location and find then select the "Bar Cop Inventory Files" folder that was included with the software download. If you changed the name to that folder, find and select the name you changed it to.

Bar Cop Save Files 3

Next you need to name the file you are saving. If you are saving a new inventory period file, we recommend saving it as your inventory period dates. However, this is not a requirement and you can name your saved files whatever you want to.

Bar Cop Save Files 4

With the save in location selected to the right folder and your new file name entered, click save.

You have now saved your file and can continue working.

As mentioned earlier, you should save your files frequently while working on them. Once a file has been saved as a new name and you want to save it again, click the save file icon. This time when the save dialog box opens, the correct folder and file name are already selected.

Bar Cop Save Files 5

All you need to do is click the "Save" button.

The "confirm save as" dialog box will open, making sure you want to replace the file currently saved file with the new one. Click yes to replace it.

Bar Cop Save Files 6

That is saving files in Bar Cop.

So how do you close Bar Cop after saving a file? If you are finished working on your file, save the file one last time, and then click the "X" in the top right corner. Bar Cop will close automatically. That's it.

WARNING: Do not click the "X" in the upper right corner until you have saved the file using the save file icon. You might lose unsaved data.

Backing up inventory files: It's important to backup your inventory files to an outside source to protect data loss from computer crashes/malfunctions. You can backup your inventory files easily by copying them to a USB flash drive or burning to a CD. You should always backup your most current inventory file at the end of each inventory period.

Have any questions? Contact us.