Create a new inventory file
When you are ready to start a new inventory period (you have completed your last inventory period), you need to create a new inventory file. If this is your very first inventory period (see entering your first inventory). After you complete your first inventory period, you will always create a new inventory from that point on using your very last inventory period file.
Let's create a new inventory file.
To begin a new inventory period, you need to open your previous inventory period's file. This is important, because the ending inventory numbers of your last inventory period are going to be the starting inventory numbers for the new inventory period.
With your last inventory period's file open, first make sure that it is complete. Confirm that all inventory data from the previous inventory period has been entered (counts, purchases, adjustments) and your ending inventory numbers are final. If everything is good, click "Create New Inventory" located on the dashboard. When the dialog box opens, click "Create".
Bar Cop has now created your new inventory file.
Immediately save the newly created file (see saving inventory files) as a different name for the new inventory period (if you close the new file without renaming it first, you will lose your last inventory data) and then enter the new inventory period dates where prompted.
What took place when creating the new inventory file?
In "Analytical Metrics", the ending inventory numbers where transferred to the starting inventory column in each category.
All of your previously entered inventory numbers, adjustments, and purchases were deleted making the new file ready to enter ending data for your new inventory period.
The inventory process...
Step 1: Open your previous inventory period's file (make sure it is complete).
Step 2: Click "Create New Inventory" on the dashboard.
Step 3: When complete, immediately save the newly created file as a new name and enter the new inventory period dates.
Step 4: Enter next ending inventory counts, received purchases, and sales adjustments at the end of new inventory period.
Step 6: Always frequently save the file after adding data or making any changes, keeping the same file name.
Step 7: Start over with step one to begin your next inventory period.Have any questions? Contact us.