Setting up your products
When you first start using Bar Cop, you need to setup your products (*we can help get your products setup for free). Products are broken down into 6 main categories: liquor, wine, bottle beer, draft, beer, non-alcohol, and food. *If you do not sell a specific type of product, then you will not use that category. To start, click "Products" from the main menu.
There are two main reasons do this:
1) The order that your products are placed in product setup, is the same order your products will be listed in most of the program: reports, purchases, orders, pricing, data entry forms, etc. It is much easier to find products in these places when they are entered alphabetically.
2) The storage areas and inventory locations are setup independently. In these areas you can put your products in the exact order that they are on the shelves. To do this, you will use drop-down lists that are populated with the products exactly as they are entered in product setup. It is much easier to find products in the drop-down list when in alphabetical order.
Let's start setting up your products.
When you first go to "Product Setup", your product category sections will be blank. You can add product rows to each category section as needed (see adding and deleting rows).
For Bar Cop to function correctly, it needs to know basic information about the products you will be selling. Columns you enter information into will be light grey in color. White columns are automatically populated by the software. At the top of each column is the column header ie. "Liquor Products", "Bottle Cost", "Pour Size", etc. To find out what data to enter into each column, click the column header and an information box will open with a description and example.
Continue from one column to the next entering your product information. You can enter information by manually typing it in, using voice command to enter any numerical data, and simply copy/paste your product data into Bar Cop from an outside source like text file, CSV file, or Excel spreadsheet (see how to copy and paste data).
Data populated in quick drop-down lists like vendor names, bottle sizes, and pour sizes can be added and deleted to the drop-downs by clicking on the gear icon. For example: If you only carry two liquor bottle sizes - 750 ML and Liter, under bottle sizes enter 25.4 in the first space, 33.8 in the second space and delete all other sizes. The bottle size drop-down list will not only give those two size options. *Note: Only enter numerical values for sizes.
When you are finished setting up your products, the program will look like this.
Once you have setup your products setup in each main category that you are using, you need to do a quick customization of your inventory locations (see inventory locations setup).Have any questions? Contact us.