The Order Sheet turns your counts and your deliveries into orders. Anything sitting below par shows up under the vendor you buy it from, already filled to the quantity that brings you back to par. You adjust what you want, press Create Order, and it is done.

What it is reading

Your on hand figure is what you counted plus anything that has landed since. When a delivery has come in since your count, the row shows the working in gold: what you counted, what arrived, and where that leaves you.

That is why a product you counted under par does not always appear. If a delivery has already covered it, it is not suggested, because ordering off the count alone is how you end up buying what is already on the shelf.

Just Received

Products that were under par at your last count but have had a delivery land since sit in their own strip, headed Just Received. Bar Cop is not suggesting them, so every quantity there starts at zero and Create Order stays inactive until you type one in.

They are listed rather than hidden because nothing subtracts what you pour between counts. If the bar has already poured through what landed, order anyway and the button comes live. Otherwise leave them and confirm the real number at your next count.

Working a vendor card

• Adjust any quantity. The line items count and the order total follow what you type.
• Add Item puts in a product the count missed.
• Bottle beer is ordered by the case, like everywhere else in Bar Cop.
• Create Order writes it and moves it to Already Ordered up top.

If the pars look wrong, the suggestions are wrong. When a card or the Order Status strip says some pars look off against your real usage, the Dynamic Pars link takes you to tune them. A suggested quantity is only ever as good as the par behind it.

Order minimums

If a vendor has an Order Minimum on their vendor page, the card shows your running order against it, right beside Add Item, and turns amber when you are short. It reads as plainly as "$70 under the $250 minimum", or as a count where the minimum is in cases.

Add more of that vendor's below-par items to clear it in one delivery instead of paying for two. You are only ever warned, never blocked, so a short order still goes if you need it to.

An off-cycle order

For a party order or a one-time buy you do not want to wait on a count for, use Create Custom Order on the Order Status card. Pick the vendor, add the products and quantities, and create it the same way.

After it is placed

A placed order sits in Already Ordered at the top of the page, and the ... button on that row opens three moves:

• Export PDF gives you a purchase order to print or attach to an email.
• Edit Order pulls it back onto the page as an editable card, and Update Order writes back to the same order rather than making a second one.
• Cancel Order removes it and returns those items to your Order Sheet so they can be ordered again.

Email to Vendor opens your email client with the order written out and addressed to the vendor on file, and marks it Submitted. The order also sits in Order History.

Closing the loop

When the delivery turns up, go to Receive Delivery and match it to the open order. The line items pre-fill, you confirm against the invoice, and Bar Cop marks the order Received, which is what takes it off this page.

Old counts make for stale orders. When the count behind these suggestions is more than a week old, the date line turns amber with a link to take a fresh count. Ordering off a two-week-old count is ordering off a guess.