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How to run Bar Cop.

Step-by-step guides for every part of the app. Keep this open in a second window while you work, so you can follow along on your own screen.

The Hub Dashboard

The Hub is your home screen, and it answers one question: are you running the bar better than you were? Almost everything on it is about movement rather than a snapshot, and every number is a door into the screen behind it.

Before your first audit

A new Hub leads with your Get Started steps instead of a headline. Four of them, ticked off from your real data as you finish each one, and the third is optional. You can hide the card once you are set up, or dismiss it for good.

The money line

Four figures across the top:

  • Total Opportunity. Every dollar your audits have surfaced that you have not closed yet.
  • Recovered, in gold. Proven dollars you have put back, counted only after a fix is marked implemented and measured.
  • Trapped Cash. The dead and overstocked inventory you could free.
  • Break-Even. The sales you need to clear your costs.

The first three open the Fix system that works that money. Recovered is deliberately hard to move: it is not what an audit thinks is available, it is what you closed and Bar Cop then measured.

Your Bar Cop Audit

The left panel is your whole history in two numbers: your first score, today's score, and the points between them. Under it sit the three Recovery audits, Profit, Revenue and Cash, each with the date it last ran.

A score that has never run reads as a dash, not a zero. A zero would be a judgement Bar Cop has not earned the right to make.

Where you were, where you are

A fixed two-week comparison: prime cost, labor, check average and weekly sales, each shown as the reading two weeks ago against the reading now.

Green means the number moved the way you want it to, which is not always up. Labor falling is good. Check average falling is not. The headline turns the prime cost move into dollars a month.

Under about a hundred dollars a month it says you are holding steady instead of showing a figure. Twenty-five dollars a week is not a result, and dressing it up as one would teach you to trust a number that is really noise.

Do this first

The single biggest money move across all your audits, with what it is worth and a button into the fix. One item, not a list. Bar Cop has already done the ranking, so it gives you the answer rather than a menu.

Your biggest gain and worst drag

The operating number that moved furthest in your favour over the same two weeks, and the one that moved furthest against you, each with what the move is worth a week at your current volume.

Bar pour cost, food cost, labor, check average, voids and comps and overtime all compete for those two slots, so the card names whichever actually moved the money rather than a fixed pair.

Two weeks where nothing slipped shows no drag at all. That is the truth rather than a hole in the page. These cards also need three closed weeks before they can say anything, and they say so until then.

Needs attention, and Done this week

Needs attention is the operational list: expiring certificates and permits, projected overtime, cash flags. Worst first, each one a tap into the item it names.

Done this week is the five recurring jobs, ticked from your real records rather than by hand, so a tick means the work is genuinely on file. It resets Monday.

The bottom row

Six operational readings, one per system, each a door: what is below par, hours logged, overtime, cost of goods, voids and comps, and your cash runway.

The ones that read last week say so on the tile. Below par and cash runway carry no comparison, because nothing stores a history of them, so they state today's figure and stop rather than inventing a trend.

More than one bar

Your bar name shows in the top bar. If you run more than one, that name becomes a switcher: pick another bar and Bar Cop reloads into it. Each bar is its own subscription with its own data, and nothing is shared between them.

The Hub has its own directions in the app too. Tap the i in the top bar while you are on it.

Still need a hand? Use the app settings / support contact form.