Receiving a delivery logs what actually turned up against what you ordered and what you were charged. You match the invoice line by line, flag anything that is off, and Bar Cop keeps your costs current and your vendor honest.

Do it while the driver is still on the dock. That is the window where you can hand back a case or get a signature on a short count, and it closes the moment the truck pulls away.

Start with the vendor

Pick the vendor, set the date, and say who took the delivery in. Invoice number and driver are optional, but they are what a credit claim rests on months later, so they are worth the ten seconds.

Match it to your order

If you placed the order through Bar Cop it is waiting in the Open Order picker, newest first, and the most recent one is pre-filled so you are confirming rather than typing.

• Matching arms the short-count check, because Bar Cop knows what was supposed to arrive.
• Saving marks that order Received, so it drops off your Order Sheet instead of being ordered twice.
• If the order was not placed through Bar Cop, pick No matched order (walk-in delivery) and add the lines by hand.

Either way the delivery records and feeds your stock, usage and variance.

Check each line

Go down the invoice and confirm the quantity and unit price on every line. Unit price pre-fills from your product master, so most lines are a glance to confirm nothing moved.

Bottle beer is received by the case. A delivery of Modelo Especial is four cases at the per-case price, not ninety-six bottles. Everything else is in its own container unit: liquor and wine by the bottle, draft by the keg.

Flag what is off

When a price does not match your master cost, or fewer arrived than you ordered, Bar Cop calls it out on the line and gives you a Flag button.

Say your well vodka was costing 18.00 a bottle and the invoice reads 21.50. Bar Cop catches the 3.50 jump, multiplies it across every bottle on the line, and the Flag button opens a claim with the overcharge already worked out. File it there and it drops into Credits to Chase below the form.

Chase your credits

Every claim you file shows in Credits to Chase under the form, with how long it has waited and a follow-up flag once it has gone quiet too long. This is the part most bars never do, and it is money already owed to you.

• Open one to request the credit, which drafts the email to your rep.
• Log a follow-up by phone or email when you have not heard back.
• Mark it resolved with what you actually got back, not what you asked for.

The rep's phone and email sit inside the claim, so you are not hunting for them. Resolved and closed claims move to the read-only rollup in Vendor Tracker, which is where a pattern with one vendor becomes visible.

At the dock, on paper

The Worksheet button prints a blank Delivery Inspection Sheet. Take it to the dock, check every line by hand as the truck unloads, and enter anything that came in off when you are back at a screen, either here or later from Delivery History.