The money in your account is not all yours to spend, and Cash Position is a snapshot of how much actually is, as of right now. Some of your balance is tax you collected and owe, and some should be a reserve so a slow stretch does not end you. This carves both out and shows what is truly free: your Safe to Spend.

1. Enter your balance right now

Open Cash Recovery → Cash Position. Your cash on hand changes every day, so this is a point-in-time read: enter your balance now and it tells you what is safe to move on today. Check it again whenever you need the number. The thirteen-week look ahead lives on the Cash Forecast page.

2. Carve out the money that is not yours

The sales tax in every check was never your money, it is the state's, and you hold it until you remit. How often you file matters: a quarterly filer sits on up to three months of collected tax at once. Your tax rate and filing frequency are set once in Business Profile; Cash Position reads them and tracks the tax collected since your last filing. Outstanding gift cards count too, cash you took in with product still owed, so enter the balance and Bar Cop carves it out alongside the tax.

3. Set your reserve, read Safe to Spend

A healthy bar keeps a cushion, enough to cover its fixed bills through a slow stretch with no sales. Set how many weeks you want to hold and Bar Cop sizes the target off your recurring overhead. Safe to Spend is your balance, minus the tax and gift cards you owe, minus your reserve target, the money you can actually move on without putting the business at risk. If it is negative, you are spending money that is already spoken for.