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How to run Bar Cop.

Step-by-step guides for every part of the app. Keep this open in a second window while you work, so you can follow along on your own screen.

Chase Vendor Credits

Vendor Tracker is one place to keep your vendors honest. Three tabs read the same delivery, price, and discrepancy data: a per-vendor Scorecard, the line-by-line Price Changes, and the Discrepancies log where your credits stand.

1. Read the Scorecard

Open Profit Recovery → Vendor Tracker. The Scorecard rolls each vendor up over the range you pick: total spend, net price drift, short counts, open and recovered credits, and average days to a credit. The vendors causing the most pain sort to the top with a status of High, Watch, or Clean. Take this into your quarterly vendor review and ask for a price match on every line that drifted up.

2. See the price changes

The Price Changes tab is every per-line price change, captured automatically when a delivery is received in Inventory, with the annual cost of each increase based on that product's usage rate. It is read-only; the data comes from receiving deliveries.

3. Track your credits

The Discrepancies tab is a read-only rollup of every credit claim you are owed, open and resolved, with its status, how long it has waited, and what you have recovered. You do not work claims here.

Claims are filed and chased over in Inventory: flag the line when you receive a delivery (or open a saved one in Delivery History), then work the Credits to Chase list under the Receive a Delivery form to request the credit, log a follow-up, and mark it resolved. This tab is just the picture of where they all stand.

Still need a hand? Email support@barcop.com.