Two logs keep attendance straight: Time Off for absences you know about ahead of time, and the Call-Out Log for the ones that hit you the day of. Time Off protects the schedule before you post it; the Call-Out Log builds the reliability record after the fact.

Time Off Log

Time Off is where requested and planned absences live before they happen: a day off someone asked for, a vacation, a medical leave. It is the forward-looking partner to the Call-Out Log.

1. Log a request

Open Labor → Time Off Log and fill the row at the top: the staff member, the From and To dates (use the same date for a single day), the type, and the status. A note is optional but worth a line for context.

2. Approve it to protect the schedule

Set the status to Approved once you grant it. An approved entry feeds Build Schedule: try to put a shift on someone during their approved time off and the cell flags, with a warning before you post. Requested and Denied entries sit in the log but do not block the schedule until you approve them.

For a standing day someone never works, set their Regular Days Off on the Staff Roster instead. That blocks every one of those weekdays automatically without logging each week here.

Call-Out Log

The Call-Out Log tracks attendance exceptions, no-shows, sick calls, late arrivals, and early-outs, so reliability patterns surface instead of living in your head.

1. Log the call-out

Open Labor → Call-Out Log and fill the row: date, staff member, what happened, the shift, and whether it got covered and by whom. Reason is optional but worth a line if it might matter later.

2. Read the schedule connection

Pick the staff member and date and Bar Cop reads the posted schedule for that week. If they were on the floor it reads "Scheduled [day] [time]. Needs cover." in amber, so you see at a glance what shift just opened. Name who is covering and Bar Cop checks the same schedule and warns if that person is also scheduled that day, so you do not patch one hole by double-booking someone already working.

3. Watch for repeat flags

When someone has more than one call-out in the last 60 days, the list flags the count in red next to their name, so a pattern is easy to spot before it becomes a problem. Set Shift Covered? and pick the coverer to build a record of who picks up the slack and who left you short.