Two logs keep your counts honest by explaining stock that moved or vanished for a reason. Transfers track product moving between your locations. Adjustments document stock lost or found outside a sale. Log them and Bar Cop keeps each one from reading as mystery shrinkage or theft.

Transfer Log

The Transfer Log records every time product moves from one of your locations to another, like stockroom to the front bar or walk-in to the kitchen line. It is an accountability trail, so you always know who moved what and where it went. It earns its keep the moment your stock lives in more than one place.

1. Open the Transfer Log and set the header

Open Inventory → Transfer Log. Set the date, time, and who did the move up top.

2. Add a line for each move

Pick the product, how much, and the unit, then the From and To locations. When you pick a product, Bar Cop fills From with its home location and limits the From list to where that product is actually stocked, while To offers every other location. Draft moves by the keg, bottle beer by the case, liquor and wine by the bottle. Add a witness when two people should sign off on a high-value move, and a note if the move is out of the ordinary.

3. Save the run

Save All writes every line in one shot, and Start Over clears the form, so a whole restock run enters on one form. Every transfer drops into the list below, where the range chips pull up this month, the last few weeks, twelve weeks, or all of it, and you can edit or delete any entry to fix a mistake.

A transfer only changes where product sits, not how much you have in the building. Your on-hand, usage, and variance stay untouched, so logging one never throws off your numbers.

Adjustment Log

An adjustment documents stock that left or came back outside a normal sale: product damaged in storage, theft you confirmed, an item that expired, or stock you found that was never counted. Without it, every broken bottle shows up as mystery shrinkage and looks like theft.

1. Open the Adjustment Log and set the header

Open Inventory → Adjustment Log. Set the date, time, and who did it up top.

2. Add a line for each adjustment

Pick the reason, confirm the direction (Loss for product that left, Found for stock that came back), then the product, quantity, and unit. Bar Cop shows the dollar value per line as you go, so you see what each loss actually cost. Add a witness when a high-value write-off should have a second set of eyes on it.

Use the right reason. Damage, Theft, and Expiration default to a Loss; Found defaults to an increase; Other lets you set the direction. A write-off labeled Theft feeds your Loss Prevention picture while one labeled Damage does not, so honest reasons keep that signal clean.

3. Save and review

Save All writes them in one shot and Start Over clears the form. Every adjustment drops into the list below, filterable by range, and you can edit or delete any entry. Logging an adjustment does not change your last count or auto-subtract from variance. The Variance Report surfaces adjustments separately, so you can see real shrinkage against a documented cause.

Off the floor: both logs have a Worksheet button that prints a clean grid to carry into the storeroom. Mark moves or write-offs by hand as they happen, then enter the rows here after close.